How To Fix HRPSGB_HER292 - HESA Record Validation Check Contract.TERMS.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 292

• Message text: HESA Record Validation Check Contract.TERMS.1 failed

What causes this issue?

Where Contract.MOEMP = 5 (Atypical) then Contract.TERMS must equal 3.
(Atypical)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER292 - HESA Record Validation Check Contract.TERMS.1 failed ?

  The SAP error message HRPSGB_HER292 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract terms. This error typically arises in the context of reporting requirements for higher education institutions in the UK, where accurate data submission is crucial for compliance.
  Cause:
  The error "HESA Record Validation Check Contract.TERMS.1 failed" usually occurs due to one or more of the following reasons:
  
  
  Missing or Incorrect Data: The contract terms data for an employee may be incomplete or incorrectly formatted. This could include missing fields, invalid values, or data that does not conform to the expected format.
  
  
  Inconsistent Data: There may be inconsistencies between the contract terms and other related data fields, such as employment status, job role, or contract type.
  
  
  Configuration Issues: The system configuration for HESA reporting may not be set up correctly, leading to validation failures.
  
  
  Version Mismatch: The version of the HESA data model being used may not match the data being submitted, leading to validation errors.
  
  
  Solution:
  To resolve the HRPSGB_HER292 error, you can follow these steps:
  
  
  Review the Data: Check the employee records for the specific contract terms that are causing the validation error. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  
  
  Cross-Check Related Fields: Verify that the contract terms are consistent with other related fields in the employee record, such as job title, employment status, and contract type.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines and validation rules to ensure that your data complies with the current requirements.
  
  
  System Configuration: If you suspect a configuration issue, consult with your SAP HR module administrator or technical team to ensure that the HESA reporting settings are correctly configured.
  
  
  Testing: After making corrections, run the validation checks again to see if the error persists. It may be helpful to test with a small subset of data first.
  
  
  Documentation and Support: If the issue continues, consult SAP documentation or reach out to SAP support for further assistance. They may provide insights specific to your version of the software or any known issues.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements and guidelines set by HESA is crucial for compliance. Institutions must ensure that they are familiar with the data submission process and the specific fields required for reporting.
  SAP HR Module: Familiarity with the SAP HR module and its reporting capabilities can help in troubleshooting and resolving issues related to employee data.
  Validation Rules: Each HESA submission period may have different validation rules, so it is important to stay updated on any changes that may affect your data.
  
  By following these steps and ensuring that your data is accurate and compliant with HESA requirements, you should be able to resolve the HRPSGB_HER292 error.