How To Fix HRPSGB_HER299 - HESA Record Validation Check Person.ACTCHQUAL.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 299

• Message text: HESA Record Validation Check Person.ACTCHQUAL.1 failed

What causes this issue?

Person.ACTCHQUAL (Academic teaching qualification) must exist for
providers in England, Wales and Northern Ireland where any
(Contract.ACEMPFUN = 1 or 3) and (Contract.TERMS = 1 or 2).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER299 - HESA Record Validation Check Person.ACTCHQUAL.1 failed ?

  The SAP error message HRPSGB_HER299 related to the HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data being submitted for a specific person in the context of higher education statistics reporting in the UK. The specific error Person.ACTCHQUAL.1 failed suggests that there is a problem with the qualification data for the individual in question.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Qualification Data: The qualification data for the individual may be incomplete or incorrectly formatted. This could include missing fields, invalid qualification codes, or incorrect dates.
  
  
  Data Consistency Issues: There may be inconsistencies between the qualification data and other related data fields, such as the individual's employment status or course details.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, which could lead to validation failures.
  
  
  Updates or Changes in HESA Requirements: If there have been recent changes in the HESA reporting requirements, the existing data may no longer meet the new validation criteria.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review Qualification Data: Check the qualification data for the individual in question. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  
  
  Validate Against HESA Requirements: Cross-reference the qualification data with the latest HESA requirements to ensure compliance. This may involve checking qualification codes, dates, and other relevant information.
  
  
  Check for Data Consistency: Ensure that the qualification data is consistent with other related data fields. For example, verify that the qualification dates align with the individual's enrollment and employment dates.
  
  
  Consult Documentation: Review the SAP documentation related to HESA reporting for any specific guidelines or troubleshooting steps related to this error.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify and correct any data issues before resubmitting the HESA records.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or consulting with a specialist who has experience with HESA reporting in SAP.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with specific reporting requirements, and errors in data submission can lead to compliance issues.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, including qualifications, which are critical for accurate reporting.
  Data Quality: Maintaining high data quality is essential for successful reporting. Regular audits and data cleansing processes can help prevent such errors.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER299 error message.