How To Fix HRPSGB_HER286 - HESA Record Validation Check Contract.STARTCON.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 286

• Message text: HESA Record Validation Check Contract.STARTCON.3 failed

What causes this issue?

Contract.STARTCON must exist where Contract.TERMS = 1 or 2. If the
Contract.STARTCON is not known an empty element must be returned.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER286 - HESA Record Validation Check Contract.STARTCON.3 failed ?

  The SAP error message HRPSGB_HER286, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the contract start date in the employee's record. This error typically arises during the validation of HESA data submissions, which are required for compliance with UK higher education reporting standards.
  Cause:
  The error message "HESA Record Validation Check Contract.STARTCON.3 failed" suggests that the contract start date does not meet the required criteria for HESA reporting. Common causes for this error include:
  
  Incorrect Contract Start Date: The start date may be in the future, or it may not align with the expected academic year or reporting period.
  Missing Data: The contract start date may not be populated in the employee's record.
  Inconsistent Data: The contract start date may conflict with other dates in the employee's record, such as the contract end date or employment start date.
  Data Format Issues: The date may not be in the correct format as required by the HESA validation rules.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Contract Start Date: Verify the contract start date in the employee's record. Ensure that it is correctly entered and falls within the acceptable range for the reporting period.
  
  
  Update Missing or Incorrect Data: If the contract start date is missing or incorrect, update it in the employee's record. Ensure that it is consistent with other relevant dates.
  
  
  Review HESA Reporting Guidelines: Consult the latest HESA reporting guidelines to ensure that you are aware of the specific requirements for contract start dates and other related fields.
  
  
  Run Validation Checks: After making corrections, run the HESA validation checks again to ensure that the error has been resolved.
  
  
  Consult SAP Documentation: If the issue persists, refer to SAP documentation or support resources for further troubleshooting steps specific to the HRPSGB module.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or HESA support for assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting requirements, which include accurate employee data.
  SAP HR Module: The HR module in SAP (specifically the UK Payroll and HESA reporting components) is designed to manage employee records and ensure compliance with local regulations.
  Validation Rules: Familiarize yourself with the specific validation rules that apply to HESA records, as these can change from year to year.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER286 error message.