How To Fix HRPSGB_HER288 - HESA Record Validation Check Contract.STARTCON.5 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 288

• Message text: HESA Record Validation Check Contract.STARTCON.5 failed

What causes this issue?

Contract.STARTCON must be before or on Person.DATELEFT where all
Contract.TERMS = 1 or 2

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER288 - HESA Record Validation Check Contract.STARTCON.5 failed ?

  The SAP error message HRPSGB_HER288, specifically related to the HESA (Higher Education Statistics Agency) record validation, indicates that there is an issue with the validation of the contract start date in the context of HESA reporting. This error typically arises when the data being submitted does not meet the required validation rules set by HESA.
  Cause:
  The error "HESA Record Validation Check Contract.STARTCON.5 failed" usually occurs due to one or more of the following reasons:
  
  Invalid Contract Start Date: The contract start date may be missing, incorrectly formatted, or outside the acceptable range defined by HESA.
  Data Inconsistency: There may be inconsistencies between the contract start date and other related fields, such as the contract end date or the employee's start date.
  Incorrect Configuration: The configuration settings in the SAP system for HESA reporting may not be set up correctly, leading to validation failures.
  Data Entry Errors: Manual data entry errors can lead to incorrect dates being recorded.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Contract Start Date: Verify that the contract start date is correctly entered in the system. Ensure that it is in the correct format (usually DD/MM/YYYY) and falls within the acceptable range.
  
  
  Review Related Fields: Check other related fields such as the contract end date and the employee's start date to ensure they are consistent with the contract start date.
  
  
  Validate Data: Use the SAP validation tools to check for any other data inconsistencies that may be causing the error. This can include running reports or using transaction codes that help identify data issues.
  
  
  Configuration Review: If the issue persists, review the configuration settings for HESA reporting in your SAP system. Ensure that all necessary settings are correctly configured according to HESA requirements.
  
  
  Consult Documentation: Refer to the HESA guidance documentation for specific validation rules related to contract start dates and ensure compliance.
  
  
  Seek Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Compliance with their reporting standards is crucial for accurate data submission.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in troubleshooting and resolving data-related issues.
  Transaction Codes: Familiarize yourself with relevant transaction codes (e.g., PA20, PA30) for viewing and editing employee data, as well as transaction codes for running reports related to HESA.
  
  By following these steps, you should be able to identify and rectify the cause of the HRPSGB_HER288 error in your SAP system.