How To Fix HRPSGB_HER277 - HESA Record Validation Check Contract.SALREF.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 277

• Message text: HESA Record Validation Check Contract.SALREF.4 failed

What causes this issue?

Contract.SALREF (Basic salary at reference date) must exist where
(Contract.TERMS = 1 or 2) and Contract.SPOINT (Salary point) does not
exist.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER277 - HESA Record Validation Check Contract.SALREF.4 failed ?

  The SAP error message HRPSGB_HER277, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the validation of the Contract.SALREF.4 field in the HESA record. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Data Entry: The SALREF field may contain invalid or incorrectly formatted data. This could be due to typos, incorrect codes, or missing information.
  Data Mapping Issues: There may be a mismatch between the data in the SAP system and the expected format or values required by HESA.
  Configuration Issues: The SAP system may not be properly configured to handle the specific requirements for HESA reporting.
  Missing Mandatory Fields: Certain fields that are required for the HESA submission may not have been filled out.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Review the Data: Check the data entered in the Contract.SALREF.4 field for accuracy. Ensure that it adheres to the expected format and contains valid values.
  Consult HESA Guidelines: Refer to the latest HESA data collection guidance to ensure that the data being submitted meets all requirements.
  Check Configuration: Ensure that the SAP system is configured correctly for HESA reporting. This may involve checking the settings in the SAP HR module related to HESA data submissions.
  Update Missing Information: If there are any mandatory fields that are not filled out, complete them as required.
  Test the Submission: After making corrections, run a test submission to see if the error persists.
  Consult SAP Support: If the issue continues, consider reaching out to SAP support or your internal IT team for further assistance. They may have access to additional tools or logs that can help diagnose the problem.
  
  Related Information:
  
  HESA Reporting: Understanding the requirements for HESA reporting is crucial for compliance. Institutions must ensure that they are familiar with the data standards and submission timelines.
  SAP HR Module: Familiarity with the SAP HR module and its configuration for reporting can help prevent similar issues in the future.
  Documentation: Keep documentation of any changes made to the data or configuration for future reference and audits.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER277 error message.