How To Fix HRPSGB_HER275 - HESA Record Validation Check Contract.SALREF.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 275

• Message text: HESA Record Validation Check Contract.SALREF.2 failed

What causes this issue?

Where Contract.SALREF (Basic salary at reference date) exists, then
Contract.SALREF must not be less than 5800.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER275 - HESA Record Validation Check Contract.SALREF.2 failed ?

  The SAP error message HRPSGB_HER275, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the validation of the Contract.SALREF.2 field in the HESA record. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error can be caused by several factors, including:
  
  
  Incorrect Data Entry: The SALREF field may contain invalid or incorrectly formatted data. This could be due to typos, incorrect codes, or missing information.
  
  
  Data Mapping Issues: There may be a mismatch between the data in the SAP system and the expected format or values required by HESA.
  
  
  Configuration Issues: The configuration settings in the SAP system for HESA reporting may not be set up correctly, leading to validation failures.
  
  
  Missing Required Fields: If other related fields that are necessary for the validation of SALREF are missing or incorrect, it can lead to this error.
  
  
  Solution:
  To resolve the HRPSGB_HER275 error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered in the Contract.SALREF.2 field. Ensure that it adheres to the required format and contains valid values.
  
  
  Validate Against HESA Requirements: Cross-reference the data with the HESA specifications to ensure compliance. This may involve checking the HESA documentation for the correct codes and formats.
  
  
  Review Configuration Settings: Ensure that the SAP system is correctly configured for HESA reporting. This may involve checking the settings in the relevant SAP modules (e.g., HR, Payroll) to ensure they align with HESA requirements.
  
  
  Consult Documentation: Refer to the SAP Help Portal or HESA documentation for specific details on the SALREF field and any related fields that may impact validation.
  
  
  Test Data Submission: After making corrections, perform a test submission of the HESA data to see if the error persists.
  
  
  Seek Support: If the issue continues, consider reaching out to your SAP support team or HESA support for further assistance. They may provide insights specific to your institution's setup.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements for HESA reporting is crucial for compliance. Institutions must ensure that they are familiar with the latest HESA data collection guidance.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training and Resources: Consider training for staff involved in data entry and reporting to minimize errors in the future.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER275 error effectively.