How To Fix HRPSGB_HER264 - HESA Record Validation Check Contract.NHSCONGR.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 264

• Message text: HESA Record Validation Check Contract.NHSCONGR.3 failed

What causes this issue?

Contract.NHSCONGR (NHS contract grade) must not exist where
Contract.CLINICAL is not equal to 1, 2, 3 or 4.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER264 - HESA Record Validation Check Contract.NHSCONGR.3 failed ?

  The SAP error message HRPSGB_HER264, specifically related to the HESA (Higher Education Statistics Agency) record validation check for the contract NHSCONGR.3, typically indicates that there is an issue with the data being submitted for validation against the HESA requirements. This error is often encountered in the context of higher education institutions in the UK that are required to submit data to HESA.
  Cause:
  The error can be caused by several factors, including:
  
  Data Inconsistencies: There may be inconsistencies or missing information in the employee's contract data that does not meet the HESA validation rules.
  Incorrect Contract Type: The contract type specified may not be valid or may not align with the expected values for the NHSCONGR.3 check.
  Missing Mandatory Fields: Certain mandatory fields required for the HESA submission may be empty or incorrectly filled.
  Incorrect Data Format: The data format for certain fields may not conform to the expected format (e.g., date formats, numeric values).
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Review the Data: Check the employee's contract data for any inconsistencies or missing information. Ensure that all mandatory fields are filled out correctly.
  Validate Contract Type: Ensure that the contract type being used is valid and corresponds to the expected values for the NHSCONGR.3 check.
  Check for Updates: Ensure that your SAP system is up to date with the latest patches and updates, as these may include fixes for known issues.
  Consult HESA Documentation: Refer to the latest HESA guidance and documentation to ensure compliance with their data submission requirements.
  Run Validation Reports: Use any available validation reports in SAP to identify specific issues with the data before submission.
  Engage with SAP Support: If the issue persists, consider reaching out to SAP support for assistance, providing them with the error message and context for further investigation.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide detailed information on the data that needs to be collected and reported.
  SAP Notes: Check SAP Notes for any known issues related to HESA reporting and the specific error message you are encountering.
  User Forums: Engage with user forums or communities that focus on SAP HR and HESA reporting, as other users may have encountered similar issues and can provide insights.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER264 error message.