How To Fix HRPSGB_HER265 - HESA Record Validation Check Contract.PSCAG.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 265

• Message text: HESA Record Validation Check Contract.PSCAG.1 failed

What causes this issue?

Contract.PSCAG must exist where Contract.TERMS = 1 or 2.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER265 - HESA Record Validation Check Contract.PSCAG.1 failed ?

  The SAP error message HRPSGB_HER265 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the Contract.PSCAG.1 field. This error typically arises in the context of reporting requirements for higher education institutions in the UK, where specific data must be submitted to HESA.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The Contract.PSCAG.1 field may be missing or contain invalid data. This field is expected to have specific values that conform to HESA's requirements.
  
  
  Data Format Issues: The data entered may not match the expected format or type (e.g., numeric, alphanumeric).
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation rules being applied.
  
  
  Inconsistent Data: The data in the Contract.PSCAG.1 field may not be consistent with other related fields or records.
  
  
  Solution:
  To resolve the HRPSGB_HER265 error, you can take the following steps:
  
  
  Check Data Entry: Review the data entered in the Contract.PSCAG.1 field for accuracy. Ensure that it meets the HESA requirements and is not left blank.
  
  
  Validate Against HESA Guidelines: Refer to the latest HESA guidelines to ensure that the values used in the Contract.PSCAG.1 field are valid. This may include checking for specific codes or formats.
  
  
  Review Configuration: If you have access, check the configuration settings for the HESA reporting module in SAP. Ensure that the validation rules are correctly set up.
  
  
  Run Data Validation Reports: Use any available data validation reports in SAP to identify other potential issues with the data that may be causing the validation failure.
  
  
  Consult Documentation: Review SAP documentation or HESA reporting documentation for any specific notes or updates related to the error.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or HESA support for further assistance. They may have additional insights or solutions based on the specific context of your implementation.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements for HESA reporting is crucial for compliance. Familiarize yourself with the HESA data collection framework and the specific fields required.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training and Resources: Consider training for staff involved in data entry and reporting to ensure they are aware of the requirements and best practices for HESA data submission.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER265 error in your SAP system.