How To Fix HRPSGB_HER263 - HESA Record Validation Check Contract.NHSCONGR.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 263

• Message text: HESA Record Validation Check Contract.NHSCONGR.2 failed

What causes this issue?

Contract.NHSCONGR (NHS contract grade) must exist where
Contract.CLINICAL = 1, 2, 3 or 4.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER263 - HESA Record Validation Check Contract.NHSCONGR.2 failed ?

  The SAP error message HRPSGB_HER263 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract type in the context of the National Health Service (NHS) contracts. The error message "Contract.NHSCONGR.2 failed" suggests that the validation check for a specific contract type has not been met.
  Cause:
  
  Incorrect Contract Type: The contract type specified in the employee's record may not be valid or may not match the expected values for HESA reporting.
  Missing Data: Required fields related to the contract type may be missing or incorrectly filled out in the employee's HR record.
  Configuration Issues: There may be issues with the configuration of the HESA reporting settings in the SAP system, leading to incorrect validation rules being applied.
  Data Entry Errors: Human errors during data entry can lead to incorrect or inconsistent data being recorded.
  
  Solution:
  
  Check Contract Type: Verify that the contract type assigned to the employee is correct and valid for HESA reporting. Ensure it matches the expected values defined in the HESA guidelines.
  Review Employee Data: Go through the employee's HR record to ensure all required fields are filled out correctly. Pay special attention to any fields related to the contract type.
  Consult HESA Guidelines: Refer to the latest HESA guidelines to ensure compliance with the reporting requirements and to understand the valid contract types.
  Configuration Review: If the issue persists, consult with your SAP HR configuration team to review the HESA reporting settings and ensure they are correctly set up.
  Testing: After making any changes, perform a test run of the HESA report to ensure that the error no longer occurs.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the specific requirements for HESA reporting is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its configuration for reporting can help in troubleshooting similar issues.
  Documentation: Always refer to SAP documentation and HESA guidelines for the most accurate and up-to-date information regarding data requirements and validation rules.
  
  If the problem continues after following these steps, it may be beneficial to reach out to SAP support or consult with a specialist who has experience with HESA reporting in SAP systems.