How To Fix HRPSGB_HER261 - HESA Record Validation Check Contract.NHSCON.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 261

• Message text: HESA Record Validation Check Contract.NHSCON.2 failed

What causes this issue?

Contract.NHSCON (NHS contracts) must not exist where Contract.CLINICAL
is not equal to 1, 2, 3 or 4.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER261 - HESA Record Validation Check Contract.NHSCON.2 failed ?

  The SAP error message HRPSGB_HER261, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data in the NHSCON (National Health Service Contract) field. This error typically arises during the validation of HESA records, which are used for reporting purposes in the higher education sector in the UK.
  Cause:
  The error "HESA Record Validation Check Contract.NHSCON.2 failed" usually occurs due to one or more of the following reasons:
  
  Missing or Incorrect Data: The NHSCON field may be missing or contain invalid data that does not meet the required format or criteria set by HESA.
  Data Mismatch: The data in the NHSCON field may not align with other related fields or records, leading to inconsistencies.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, which could lead to validation failures.
  Updates or Changes: Recent changes in HESA reporting requirements or updates in the SAP system may not have been properly implemented.
  
  Solution:
  To resolve the HRPSGB_HER261 error, you can take the following steps:
  
  Check Data Entry: Review the NHSCON field and ensure that all required data is entered correctly. Verify that the data adheres to the expected format and values.
  Validate Related Fields: Ensure that all related fields that interact with the NHSCON field are also populated correctly and consistently.
  Consult HESA Guidelines: Refer to the latest HESA guidelines and requirements to ensure compliance with the reporting standards.
  System Configuration: Check the configuration settings for the HESA reporting module in SAP. Ensure that all necessary settings are correctly configured.
  Run Validation Reports: Use SAP's validation reports to identify any other potential issues in the data that may be causing the validation check to fail.
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting requirements.
  SAP HR Module: The SAP Human Resources (HR) module includes functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Documentation: Review SAP documentation related to HESA reporting and the specific error message for additional context and troubleshooting steps.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER261 error in your SAP system.