How To Fix HRPSGB_HER259 - HESA Record Validation Check Contract.LEVELS.5 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 259

• Message text: HESA Record Validation Check Contract.LEVELS.5 failed

What causes this issue?

Contract.LEVELS should not equal 'C1', 'D1', 'D2', 'D3', 'E1' or 'F1'
where Contract.ACEMPFUN (Academic employment function)= '4' or null.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER259 - HESA Record Validation Check Contract.LEVELS.5 failed ?

  The SAP error message HRPSGB_HER259 indicates that there is an issue with the validation of the HESA (Higher Education Statistics Agency) record, specifically related to the Contract.LEVELS.5 field. This error typically arises in the context of reporting requirements for higher education institutions in the UK, where accurate data submission is crucial for compliance with HESA standards.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Data Entry: The data entered in the Contract.LEVELS.5 field may not meet the expected format or criteria defined by HESA.
  Missing Information: Required fields may be left blank or not filled out correctly, leading to validation failures.
  Inconsistent Data: The data in the Contract.LEVELS.5 field may conflict with other related fields or records.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  Solution:
  To resolve the HRPSGB_HER259 error, you can take the following steps:
  
  Review Data Entry: Check the data entered in the Contract.LEVELS.5 field for accuracy. Ensure that it adheres to the HESA requirements.
  Consult HESA Guidelines: Refer to the latest HESA data collection guidance to understand the specific requirements for the Contract.LEVELS.5 field.
  Check Related Fields: Ensure that all related fields are filled out correctly and consistently. Look for any discrepancies that might cause validation issues.
  Update Configuration: If you suspect a configuration issue, consult with your SAP administrator or technical team to review the HESA reporting configuration in your SAP system.
  Run Validation Reports: Use SAP's validation reports to identify other potential issues in your HESA data submission that may be causing the error.
  Seek Support: If the issue persists, consider reaching out to SAP support or your institution's IT department for further assistance.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA data submission process and requirements, as this will help in understanding the context of the error.
  SAP Notes: Check for any relevant SAP Notes or documentation that may address this specific error or provide additional troubleshooting steps.
  Training and Resources: Consider training sessions or resources on HESA reporting within SAP to ensure that all staff involved in data entry are aware of the requirements.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER259 error in your SAP system.