How To Fix HRPSGB_HER260 - HESA Record Validation Check Contract.NHSCON.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 260

• Message text: HESA Record Validation Check Contract.NHSCON.1 failed

What causes this issue?

Contract.NHSCON (NHS contracts) must exist where Contract.CLINICAL is
equal to 1, 2, 3 or 4.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER260 - HESA Record Validation Check Contract.NHSCON.1 failed ?

  The SAP error message HRPSGB_HER260, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the validation of the contract information for a specific employee or record in the SAP system. The error message "Contract.NHSCON.1 failed" suggests that the contract data does not meet the required criteria for HESA reporting.
  Cause:
  
  Data Inconsistencies: The contract information for the employee may be incomplete, incorrect, or not formatted properly. This could include missing fields, incorrect values, or data that does not conform to the expected standards.
  Configuration Issues: There may be issues with the configuration settings in the SAP system related to HESA reporting or contract management.
  Version Mismatch: The version of the HESA data model being used may not align with the data being submitted, leading to validation failures.
  Business Rules Violations: The data may violate specific business rules set for HESA reporting, such as incorrect contract types or statuses.
  
  Solution:
  
  Review Contract Data: Check the contract details for the employee in question. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats and values.
  Validate Against HESA Requirements: Cross-reference the contract data with the latest HESA reporting requirements to ensure compliance.
  Check Configuration Settings: Review the configuration settings in the SAP system related to HESA reporting and contract management. Ensure that they are set up correctly.
  Run Validation Reports: Use any available validation reports or tools within SAP to identify specific issues with the contract data.
  Consult Documentation: Refer to SAP documentation or HESA guidelines for any specific requirements or common issues related to contract data.
  Engage Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must ensure that their data submissions are accurate and comply with HESA's standards.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, including contracts, which must be correctly configured for accurate reporting.
  Data Validation Tools: SAP may provide tools or reports that can help validate data before submission to HESA, which can be useful in identifying issues early in the process.
  
  By addressing the underlying causes of the error and ensuring that the contract data is accurate and compliant, you should be able to resolve the HRPSGB_HER260 error.