How To Fix HRPSGB_HER258 - HESA Record Validation Check Contract.LEVELS.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 258

• Message text: HESA Record Validation Check Contract.LEVELS.4 failed

What causes this issue?

Contract.LEVELS should not equal 'C2', 'E2', 'F2', 'N0', 'O0' or 'P0'
where Contract.ACEMPFUN (Academic employment function) = '1', '2', '3'
or '9'.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER258 - HESA Record Validation Check Contract.LEVELS.4 failed ?

  The SAP error message HRPSGB_HER258 related to HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data being submitted for validation, specifically concerning the Contract Levels in the context of higher education institutions in the UK.
  Cause:
  The error message HESA Record Validation Check Contract.LEVELS.4 failed suggests that there is a problem with the contract level data for a staff member. This could be due to several reasons, including:
  
  Incorrect Data Entry: The contract level may not be entered correctly in the system, or it may not conform to the expected values defined by HESA.
  Missing Information: Required fields related to contract levels may be missing or incomplete.
  Data Mismatch: The contract level data may not match the expected values or formats as per HESA guidelines.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Review Data Entry: Check the contract level data for the affected staff member(s) to ensure that it is entered correctly and conforms to HESA requirements.
  Validate Required Fields: Ensure that all required fields related to contract levels are filled out completely and accurately.
  Cross-Check with HESA Guidelines: Refer to the latest HESA guidelines to ensure that the values used for contract levels are valid and up-to-date.
  Run Validation Reports: Use SAP's validation reports to identify any other potential issues with the HESA records that may be causing the error.
  Consult Documentation: Review any relevant SAP documentation or notes related to HESA reporting for additional guidance on resolving validation errors.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or HESA support for further assistance.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Institutions must ensure that their data submissions are accurate and comply with HESA's standards.
  SAP HR Module: The SAP HR module includes functionalities for managing employee data, including contract details, which are crucial for HESA reporting.
  Validation Checks: SAP provides various validation checks to ensure that the data submitted for reporting is accurate and meets the required standards.
  
  By following these steps, you should be able to identify and rectify the cause of the error message HRPSGB_HER258.