How To Fix HRPSGB_HER257 - HESA Record Validation Check Contract.HSPEC.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 257

• Message text: HESA Record Validation Check Contract.HSPEC.3 failed

What causes this issue?

Where there is more than one occurrence of Contract.HSPEC (Healthcare
professional speciality) they must not be identical.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER257 - HESA Record Validation Check Contract.HSPEC.3 failed ?

  The SAP error message HRPSGB_HER257, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the contract data in the HR system. This error typically arises during the process of validating HESA records, which are used for reporting purposes in the UK higher education sector.
  Cause:
  The error "HESA Record Validation Check Contract.HSPEC.3 failed" usually occurs due to one or more of the following reasons:
  
  
  Missing or Incorrect Data: The contract data for the employee may be incomplete or incorrectly entered. This could include missing fields, incorrect values, or data that does not conform to the expected format.
  
  
  Inconsistent Data: There may be inconsistencies between the employee's contract details and the HESA reporting requirements. For example, the contract type or status may not align with what is expected for HESA reporting.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, which could lead to validation checks failing.
  
  
  Updates or Changes: Recent changes to the HESA reporting requirements or updates to the SAP system may not have been properly implemented or tested.
  
  
  Solution:
  To resolve the HRPSGB_HER257 error, you can take the following steps:
  
  
  Review Contract Data: Check the employee's contract details in the SAP system. Ensure that all required fields are filled out correctly and that the data conforms to HESA requirements.
  
  
  Validate Against HESA Requirements: Cross-reference the contract data with the latest HESA guidelines to ensure compliance. This may involve checking the contract type, status, and any other relevant fields.
  
  
  Check Configuration: If you have access, review the configuration settings for the HESA reporting module in SAP. Ensure that all settings are correct and that any recent updates have been applied properly.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific details on what the validation check entails and what data is required.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting. They may be able to provide additional insights or troubleshooting steps.
  
  
  Testing: After making corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the specific requirements for HESA reporting is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in identifying and resolving issues related to employee data and reporting.
  Error Logs: Check SAP error logs for additional details that may provide context for the validation failure.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.