How To Fix HRPSGB_HER255 - HESA Record Validation Check Contract.HSPEC.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 255

• Message text: HESA Record Validation Check Contract.HSPEC.1 failed

What causes this issue?

Contract.HSPEC (Healthcare professional speciality) must exist where
Contract.CLINICAL = 1, 2, 3 or 4.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER255 - HESA Record Validation Check Contract.HSPEC.1 failed ?

  The SAP error message HRPSGB_HER255 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract information in the HR module. The error message "HESA Record Validation Check Contract.HSPEC.1 failed" suggests that there is a problem with the contract specification for a staff member that does not meet the required criteria for HESA reporting.
  Cause:
  
  Missing or Incorrect Data: The contract details for the employee may be incomplete or incorrect. This could include missing fields, incorrect values, or data that does not conform to the expected format.
  Configuration Issues: There may be issues with the configuration of the HESA reporting settings in the SAP system, which could lead to validation failures.
  Employee Status: The employee's status may not be appropriate for the type of contract being reported, such as being on leave or not being in a valid employment status.
  HESA Rules: The data may not comply with the specific rules set by HESA for the reporting period, which can change from year to year.
  
  Solution:
  
  Review Contract Data: Check the contract details for the employee in question. Ensure that all required fields are filled out correctly and that the data adheres to the expected formats.
  Validate Employee Status: Ensure that the employee's status is appropriate for the contract type. If the employee is on leave or has a different status, this may need to be addressed.
  Check Configuration: Review the HESA configuration settings in SAP to ensure they are set up correctly. This may involve consulting with your SAP HR module administrator or a technical consultant.
  Run Validation Reports: Use any available validation reports or tools within SAP to identify other potential issues with HESA records. This can help pinpoint additional errors that may need to be addressed.
  Consult Documentation: Refer to the HESA guidelines and documentation to ensure compliance with the latest reporting requirements.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting requirements, which can include specific data formats and validation rules.
  SAP HR Module: The SAP HR module includes various functionalities for managing employee data, including contract management, payroll, and reporting.
  Error Logs: Check SAP error logs for additional details that may provide more context about the validation failure.
  Support: If the issue persists, consider reaching out to SAP support or your internal IT team for further assistance.
  
  By addressing the underlying causes and ensuring compliance with HESA requirements, you should be able to resolve the error and successfully validate the HESA record.