How To Fix HRPSGB_HER253 - HESA Record Validation Check Contract.HEIJOINT.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 253

• Message text: HESA Record Validation Check Contract.HEIJOINT.2 failed

What causes this issue?

Contract.HEIJOINT (HEP joint contract) should not exist where
Contract.TERMS is not equal to 1 or 2.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER253 - HESA Record Validation Check Contract.HEIJOINT.2 failed ?

  The SAP error message HRPSGB_HER253 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the "Contract.HEIJOINT.2" field. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error can be caused by several factors, including:
  
  Data Entry Errors: Incorrect or missing data in the relevant fields of the employee's record.
  Configuration Issues: The system may not be properly configured to handle the specific requirements for HESA reporting.
  Business Rules Violations: The data entered may not comply with the business rules set for HESA reporting, such as invalid combinations of contract types or statuses.
  Missing Required Fields: Certain fields that are mandatory for the HESA record may not have been filled out.
  
  Solution:
  To resolve the HRPSGB_HER253 error, you can take the following steps:
  
  
  Review the Employee Record: Check the employee's contract details in the SAP system. Ensure that all required fields are filled out correctly, especially those related to the "Contract.HEIJOINT.2" field.
  
  
  Validate Data Against HESA Requirements: Ensure that the data entered complies with HESA's reporting requirements. This may involve checking the HESA documentation for the specific criteria that need to be met.
  
  
  Check Configuration Settings: If you have access, review the configuration settings in SAP related to HESA reporting. Ensure that the system is set up correctly to handle the data being submitted.
  
  
  Consult with HESA Guidelines: Refer to the latest HESA guidelines and documentation to ensure that your data aligns with their requirements.
  
  
  Run Validation Reports: Use any available validation reports in SAP to identify other potential issues with the employee records that may lead to similar errors.
  
  
  Seek Support: If the issue persists, consider reaching out to your SAP support team or a consultant who specializes in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Institutions must comply with their reporting standards.
  SAP HR Module: The Human Resources module in SAP contains various functionalities for managing employee data, including reporting for external agencies like HESA.
  Error Codes: Familiarize yourself with other related error codes that may arise during HESA reporting, as they can provide additional context for troubleshooting.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER253 error in your SAP system.