How To Fix HRPSGB_HER251 - HESA Record Validation Check Contract.ENDCON.4 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 251

• Message text: HESA Record Validation Check Contract.ENDCON.4 failed

What causes this issue?

Contract.ENDCON must be before or equal to Person.DATELEFT where all
Contract.TERMS = 1 or 2

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER251 - HESA Record Validation Check Contract.ENDCON.4 failed ?

  The SAP error message HRPSGB_HER251 related to the HESA (Higher Education Statistics Agency) record validation typically indicates an issue with the contract end date in the employee's record. This error is common in the context of UK higher education institutions that need to report specific data to HESA.
  Cause:
  The error Contract.ENDCON.4 suggests that there is a validation issue with the contract end date for an employee. This could be due to several reasons, including:
  
  Incorrect Contract End Date: The end date may be set in the past or may not align with the expected reporting period.
  Missing Data: Required fields related to the contract or employee record may be incomplete or missing.
  Inconsistent Data: The contract end date may not match other related data, such as the employee's status or other contractual details.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Contract End Date:
  
  Navigate to the employee's contract details in SAP.
  Verify that the contract end date is correctly set and is in the future or aligns with the reporting requirements.
  
  
  
  Review Employee Data:
  
  Ensure that all required fields in the employee's record are filled out correctly.
  Check for any inconsistencies in the employee's status or other related data.
  
  
  
  Consult HESA Guidelines:
  
  Review the latest HESA guidelines to ensure that your data complies with their requirements.
  Make sure that the data you are reporting is in line with the current HESA specifications.
  
  
  
  Run Validation Checks:
  
  Use SAP's validation tools to run checks on the employee records before submitting to HESA.
  This can help identify any other potential issues that may cause validation failures.
  
  
  
  Configuration Review:
  
  If the issue persists, consult with your SAP HR module administrator to review the configuration settings related to HESA reporting.
  Ensure that the system is set up correctly to handle the specific requirements of HESA.
  
  
  
  Seek Support:
  
  If you are unable to resolve the issue, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  
  Related Information:
  
  HESA Reporting: Understand the requirements and deadlines for HESA reporting to ensure compliance.
  SAP HR Module: Familiarize yourself with the functionalities of the SAP HR module, especially those related to employee contracts and reporting.
  Documentation: Refer to SAP documentation and user manuals for specific instructions on handling HESA-related errors.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER251 error message effectively.