How To Fix HRPSGB_HER252 - HESA Record Validation Check Contract.HEIJOINT.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 252

• Message text: HESA Record Validation Check Contract.HEIJOINT.1 failed

What causes this issue?

Contract.HEIJOINT (HEP joint contract) must not be the returning
provider.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER252 - HESA Record Validation Check Contract.HEIJOINT.1 failed ?

  The SAP error message HRPSGB_HER252 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the "Contract.HEIJOINT.1" field. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error can be caused by several factors, including:
  
  
  Missing or Incorrect Data: The field "Contract.HEIJOINT.1" may be missing or contain invalid data. This could be due to incorrect entries in the employee's contract details or missing information that is required for HESA reporting.
  
  
  Data Format Issues: The data entered may not conform to the expected format or standards set by HESA. For example, if a specific code or value is expected, and a different one is provided, it can trigger this error.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to validation checks failing.
  
  
  Updates or Changes in HESA Requirements: If there have been recent changes in HESA reporting requirements, the existing data may no longer meet the new criteria.
  
  
  Solution:
  To resolve the HRPSGB_HER252 error, you can take the following steps:
  
  
  Review the Data: Check the employee records for the specific contract details related to "HEIJOINT.1". Ensure that all required fields are filled out correctly and that the data conforms to HESA standards.
  
  
  Consult HESA Documentation: Refer to the latest HESA guidance and documentation to ensure that you are using the correct codes and formats for the data being submitted.
  
  
  Correct Configuration: If the issue is related to configuration, consult with your SAP HR module administrator or technical team to ensure that the HESA reporting module is correctly set up.
  
  
  Run Validation Checks: Use the validation tools available in SAP to run checks on the data before submission. This can help identify any other potential issues that may cause validation failures.
  
  
  Seek Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance. They may have access to additional tools or logs that can help diagnose the problem.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and the specific fields that need to be populated for compliance.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide patches related to HESA reporting.
  Training and Resources: Ensure that staff responsible for data entry and reporting are trained on the latest HESA requirements and SAP functionalities.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER252 error message.