How To Fix HRPSGB_HER254 - HESA Record Validation Check Contract.HOURLYPAID.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 254

• Message text: HESA Record Validation Check Contract.HOURLYPAID.1 failed

What causes this issue?

Contract.HOURLYPAID must exist where Contract.TERMS = 1 or 2.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER254 - HESA Record Validation Check Contract.HOURLYPAID.1 failed ?

  The SAP error message HRPSGB_HER254 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract type for hourly paid staff. This error typically arises during the process of validating HESA data submissions in the SAP HR module.
  Cause:
  The error message "HESA Record Validation Check Contract.HOURLYPAID.1 failed" suggests that there is a problem with the data associated with hourly paid contracts. Common causes include:
  
  Incorrect Contract Type: The contract type for the employee may not be set correctly in the system. It should match the expected values for hourly paid staff.
  Missing or Incomplete Data: Required fields for the HESA record may be missing or incomplete, such as the employee's contract details, pay details, or other relevant information.
  Data Format Issues: The data entered may not conform to the expected format or values defined by HESA guidelines.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation checks.
  
  Solution:
  To resolve the HRPSGB_HER254 error, you can take the following steps:
  
  
  Check Contract Type: Verify that the contract type for the employee is correctly set to reflect that they are hourly paid. This can usually be done in the employee's master data (infotype 0001 or 0007).
  
  
  Review HESA Data: Ensure that all required fields for the HESA record are filled out correctly. This includes checking for any missing or incomplete data that may be causing the validation to fail.
  
  
  Validate Data Format: Ensure that the data entered adheres to the expected formats and values as specified by HESA guidelines. This may involve checking codes, dates, and other relevant fields.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify specific issues with the HESA records. This can help pinpoint the exact cause of the validation failure.
  
  
  Consult Documentation: Refer to the SAP documentation or HESA guidelines for any specific requirements or changes that may have been introduced in recent updates.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding their reporting requirements is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module, particularly infotypes related to employee contracts and pay, is essential for troubleshooting these types of errors.
  Data Validation: Regularly validating employee data before submission can help prevent such errors from occurring during the reporting process.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER254 error in your SAP system.