How To Fix HRPSGB_HER256 - HESA Record Validation Check Contract.HSPEC.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 256

• Message text: HESA Record Validation Check Contract.HSPEC.2 failed

What causes this issue?

Contract.HSPEC (Healthcare professional speciality) must not exist where
Contract.CLINICAL is not equal to 1, 2, 3 or 4.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER256 - HESA Record Validation Check Contract.HSPEC.2 failed ?

  The SAP error message HRPSGB_HER256 related to HESA (Higher Education Statistics Agency) record validation typically indicates that there is an issue with the data being submitted for validation against the HESA requirements. The specific error Contract.HSPEC.2 failed suggests that there is a problem with the contract specification for a staff member in the context of HESA reporting.
  Cause:
  The error can be caused by several factors, including but not limited to:
  
  
  Missing or Incorrect Data: The contract details for the employee may be incomplete or incorrectly entered. This could include missing fields or incorrect values that do not meet HESA's validation rules.
  
  
  Inconsistent Data: There may be inconsistencies between the employee's contract data and other related data in the system, such as employment status, job role, or funding source.
  
  
  Configuration Issues: The system configuration for HESA reporting may not be set up correctly, leading to validation failures.
  
  
  Version Mismatch: If the HESA schema or validation rules have been updated, and the SAP system has not been updated accordingly, this could lead to validation errors.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Review Contract Data: Check the contract details for the employee in question. Ensure that all required fields are filled out correctly and that the data adheres to HESA's specifications.
  
  
  Cross-Check Related Data: Verify that the employee's other data (e.g., job role, employment status) is consistent with the contract data. Look for any discrepancies that might cause the validation to fail.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines and validation rules to ensure that your data meets the required standards.
  
  
  System Configuration: If you suspect a configuration issue, consult with your SAP HR module administrator or technical team to ensure that the HESA reporting configuration is correct and up to date.
  
  
  Run Validation Reports: Use any available validation reports or tools within SAP to identify specific issues with the data that may not be immediately apparent.
  
  
  Update SAP System: If there have been recent updates to HESA requirements, ensure that your SAP system is updated to reflect these changes.
  
  
  Seek Support: If the issue persists after checking the above, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting requirements, which include specific data formats and validation rules.
  SAP HR Module: The SAP HR module includes functionalities for managing employee data, payroll, and reporting, including compliance with external reporting requirements like HESA.
  Documentation: Always refer to the official SAP documentation and HESA guidelines for the most accurate and detailed information regarding data requirements and validation processes.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER256 error message.