How To Fix HRPSGB_HER242 - HESA Record Validation Check Contract.CLINSUB.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 242

• Message text: HESA Record Validation Check Contract.CLINSUB.3 failed

What causes this issue?

Where there is more than one occurrence of Contract.CLINSUB (Clinical
sub-speciality) they must not be identical.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER242 - HESA Record Validation Check Contract.CLINSUB.3 failed ?

  The SAP error message HRPSGB_HER242, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data in the contract related to the "CLINSUB" (Clinical Substantive) field. This error typically arises in the context of reporting requirements for higher education institutions in the UK, particularly when submitting data to HESA.
  Cause:
  The error message "HESA Record Validation Check Contract.CLINSUB.3 failed" suggests that the value entered in the CLINSUB field does not meet the validation criteria set by HESA. Common causes for this error include:
  
  Incorrect Data Entry: The value entered in the CLINSUB field may not be valid or may not correspond to the expected codes defined by HESA.
  Missing Data: The CLINSUB field may be empty or not populated when it should be.
  Inconsistent Data: The value in the CLINSUB field may conflict with other related fields or records in the system.
  Outdated Configuration: The configuration or mapping of the CLINSUB field may not be updated to reflect the latest HESA requirements.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Data Entry: Review the value entered in the CLINSUB field for the affected record. Ensure that it matches the valid codes provided by HESA. You can refer to the HESA documentation for the correct codes and their meanings.
  
  
  Populate Missing Fields: If the CLINSUB field is empty, ensure that it is populated with the appropriate value based on the employee's contract type.
  
  
  Validate Related Fields: Check other related fields in the record to ensure there are no inconsistencies that could be causing the validation to fail.
  
  
  Consult HESA Guidelines: Review the latest HESA guidelines and requirements to ensure that your data complies with their standards.
  
  
  System Configuration: If the issue persists, consult with your SAP HR module administrator or technical team to verify that the system configuration is up to date and correctly aligned with HESA requirements.
  
  
  Testing: After making the necessary corrections, re-run the validation check to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and the specific fields that need to be populated for accurate submissions.
  SAP Notes: Check for any relevant SAP Notes or updates that may address known issues with HESA reporting or the specific error message.
  Training and Documentation: Ensure that staff responsible for data entry and reporting are trained on the requirements and have access to the necessary documentation.
  
  By following these steps, you should be able to identify and correct the issue causing the HRPSGB_HER242 error message.