How To Fix HRPSGB_HER240 - HESA Record Validation Check Contract.CLINSUB.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 240

• Message text: HESA Record Validation Check Contract.CLINSUB.1 failed

What causes this issue?

Contract.CLINSUB (Clinical sub-speciality) must exist where
Contract.CLINICAL = 1.(Clinical academic doctors and dentists)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER240 - HESA Record Validation Check Contract.CLINSUB.1 failed ?

  The SAP error message HRPSGB_HER240, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data in the Contract.CLINSUB field. This error typically arises in the context of reporting requirements for higher education institutions in the UK, where specific data fields must meet certain validation criteria.
  Cause:
  The error message "HESA Record Validation Check Contract.CLINSUB.1 failed" suggests that the value in the Contract.CLINSUB field does not conform to the expected format or valid values as defined by HESA guidelines. Common causes for this error include:
  
  Invalid Data Entry: The value entered in the Contract.CLINSUB field may not be one of the acceptable codes or formats.
  Missing Data: The field may be empty when it is required to have a value.
  Incorrect Mapping: The data may not be correctly mapped from the source system to the HESA reporting structure.
  Outdated Configuration: The configuration for HESA reporting may not be updated to reflect the latest requirements.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Check the Data: Review the value entered in the Contract.CLINSUB field for accuracy. Ensure it matches the valid codes as specified by HESA.
  Update Missing Values: If the field is empty, populate it with the appropriate value based on the employee's contract details.
  Consult HESA Documentation: Refer to the latest HESA guidance documentation to ensure that you are using the correct codes and formats.
  Data Validation: Use SAP's data validation tools to check for other potential issues in the HESA records.
  Configuration Review: If necessary, review the configuration settings in SAP related to HESA reporting to ensure they are up to date.
  Testing: After making corrections, run the validation check again to ensure that the error has been resolved.
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and the specific fields that need to be populated for compliance.
  SAP Notes: Check SAP Notes for any known issues or patches related to HESA reporting and the specific error message.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with a specialist in HESA reporting.
  
  By addressing the underlying data issues and ensuring compliance with HESA requirements, you should be able to resolve the error and successfully validate your records.