How To Fix HRPSGB_HER238 - HESA Record Validation Check Contract.CLINICAL.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 238

• Message text: HESA Record Validation Check Contract.CLINICAL.2 failed

What causes this issue?

Contract.CLINICAL must not exist where all Activity.CCENTRE not equal to
101, 102, 103, 104, 105, 106, 107, 108, 112, 127 or 131.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER238 - HESA Record Validation Check Contract.CLINICAL.2 failed ?

  The SAP error message HRPSGB_HER238, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data related to a contract in the Clinical area. This error typically arises during the validation of HESA records, which are used for reporting purposes in higher education institutions in the UK.
  Cause:
  The error message "HESA Record Validation Check Contract.CLINICAL.2 failed" suggests that there is a problem with the data associated with a clinical contract. Common causes for this error may include:
  
  
  Missing or Incorrect Data: Required fields for the HESA record may be missing or incorrectly filled out. This could include fields related to the contract type, employee details, or other relevant information.
  
  
  Data Format Issues: The data entered may not conform to the expected format or standards set by HESA.
  
  
  Inconsistencies in Data: There may be inconsistencies between the data in the HESA record and the underlying employee or contract data in SAP.
  
  
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to validation failures.
  
  
  Solution:
  To resolve the HRPSGB_HER238 error, you can follow these steps:
  
  
  Review the Error Details: Check the detailed error message for specific information about which data fields are causing the validation to fail.
  
  
  Validate Data Entries: Ensure that all required fields for the HESA record are filled out correctly. Pay special attention to the contract details and ensure they align with HESA requirements.
  
  
  Check Data Formats: Verify that the data entered conforms to the expected formats. For example, dates should be in the correct format, and codes should match the predefined lists.
  
  
  Cross-Check with HESA Guidelines: Refer to the latest HESA guidelines and requirements to ensure compliance. This may involve checking the definitions and requirements for clinical contracts.
  
  
  Run Validation Reports: Use SAP's reporting tools to run validation checks on the HESA records to identify any discrepancies or issues.
  
  
  Consult with IT or SAP Support: If the issue persists, it may be necessary to consult with your IT department or SAP support team for further assistance. They may need to check the configuration settings or perform a deeper analysis of the data.
  
  
  Test Changes: After making corrections, re-run the validation checks to ensure that the error has been resolved.
  
  
  Related Information:
  
  HESA Reporting: Familiarize yourself with the HESA reporting requirements and guidelines, as they provide essential information on what data needs to be collected and reported.
  SAP HR Module: Understanding the SAP HR module and how it integrates with HESA reporting can help in troubleshooting similar issues in the future.
  Documentation and Training: Ensure that relevant staff are trained on data entry and validation processes to minimize errors in the future.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER238 error message effectively.