How To Fix HRPSGB_HER236 - HESA Record Validation Check Contract.Activity.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 236

• Message text: HESA Record Validation Check Contract.Activity.1 failed

What causes this issue?

There must not be more than three occurrences of Contract.Activity where
((Contract.LEVELS does not equal A0, B0, C1, C2, D1 or D2) and
Contract.ACEMPFUN(Academic employment function) does not equal 4 and
(any Activity.ACTSOC = major groups 1, 2 or 3)).

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER236 - HESA Record Validation Check Contract.Activity.1 failed ?

  The SAP error message HRPSGB_HER236 typically relates to issues with the HESA (Higher Education Statistics Agency) record validation in the context of HR and payroll data management within SAP systems, particularly in the UK higher education sector. The specific error message indicates that the validation check for the "Contract.Activity.1" field has failed.
  Cause:
  The error can be caused by several factors, including:
  
  Missing or Incorrect Data: The "Contract.Activity.1" field may be missing or contain invalid data that does not meet the required format or criteria set by HESA.
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP, leading to incorrect validation rules being applied.
  Data Inconsistencies: There could be inconsistencies in the employee's contract data, such as mismatched contract types or incorrect activity codes.
  Updates or Changes: Recent updates to the HESA reporting requirements or changes in the SAP system may not have been properly implemented or tested.
  
  Solution:
  To resolve the HRPSGB_HER236 error, you can take the following steps:
  
  Check Data Entry: Review the data entered for the "Contract.Activity.1" field. Ensure that it is populated correctly and adheres to the expected format and values as per HESA guidelines.
  Validate Configuration: Verify the configuration settings for HESA reporting in your SAP system. Ensure that all necessary fields are correctly mapped and that validation rules are up to date.
  Run Data Validation Reports: Use SAP's reporting tools to run validation checks on your HESA data. This can help identify other potential issues that may be causing the error.
  Consult Documentation: Refer to the official HESA documentation and SAP notes related to HESA reporting for any specific requirements or changes that may affect the "Contract.Activity.1" field.
  Engage with Support: If the issue persists, consider reaching out to your SAP support team or HESA support for assistance. They may provide insights or patches that address the validation issue.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting standards, which can change annually.
  SAP Notes: Check SAP Notes for any known issues or updates related to HESA reporting and the specific error message. SAP Notes often provide solutions or workarounds for common problems.
  Training and Documentation: Ensure that staff involved in data entry and reporting are trained on HESA requirements and familiar with the SAP system's reporting functionalities.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER236 error message effectively.