How To Fix HRPSGB_HER237 - HESA Record Validation Check Contract.CLINICAL.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 237

• Message text: HESA Record Validation Check Contract.CLINICAL.1 failed

What causes this issue?

Contract.CLINICAL must exist where (Contract.ACEMPFUN = 1, 2 or 3) and
(Contract.TERMS = 1 or 2) and any Activity.CCENTRE = 101, 102, 103, 104,
105, 106, 107, 108, 112, 127 or 131.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER237 - HESA Record Validation Check Contract.CLINICAL.1 failed ?

  The SAP error message HRPSGB_HER237 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract type for a clinical staff member. This error typically arises during the process of submitting HESA data, which is essential for compliance with reporting requirements in the UK higher education sector.
  Cause:
  The error message "HESA Record Validation Check Contract.CLINICAL.1 failed" suggests that there is a problem with the contract details for a clinical staff member in the HESA record. Common causes include:
  
  Incorrect Contract Type: The contract type specified for the clinical staff member may not be valid or may not match the expected values defined by HESA.
  Missing or Incomplete Data: Required fields related to the contract may be missing or incomplete, leading to validation failure.
  Data Mismatch: There may be inconsistencies between the data in the SAP system and the HESA requirements.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Contract Details: Check the contract type and other related fields for the clinical staff member in the SAP system. Ensure that the contract type is valid and aligns with HESA's requirements.
  
  
  Complete Required Fields: Ensure that all mandatory fields for the HESA record are filled out correctly. This includes checking for any missing information that may be required for clinical staff.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines and documentation to ensure that the data being submitted complies with their standards. This may include checking the list of valid contract types for clinical staff.
  
  
  Data Validation: Use any available data validation tools within SAP to check for inconsistencies or errors in the data before submission.
  
  
  Testing: If changes are made, perform a test submission to see if the error persists. This can help confirm whether the issue has been resolved.
  
  
  Seek Support: If the issue continues, consider reaching out to your SAP support team or HESA support for further assistance. They may provide insights specific to your institution's configuration or the latest updates in reporting requirements.
  
  
  Related Information:
  
  HESA Reporting: Understanding the HESA reporting requirements is crucial for compliance. Institutions must ensure that they are familiar with the latest guidelines and data submission processes.
  SAP HR Module: Familiarity with the SAP HR module and its configuration for HESA reporting can help in troubleshooting and resolving such errors.
  Documentation: Keep documentation of any changes made to the data or configuration for future reference and audits.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER237 error message effectively.