How To Fix HRPSGB_HER239 - HESA Record Validation Check Contract.CLINICAL.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 239

• Message text: HESA Record Validation Check Contract.CLINICAL.3 failed

What causes this issue?

A provider has a Medical or Dental school but has not returned any
Contract.CLINICAL = 1.(Clinical academic doctors and dentists)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER239 - HESA Record Validation Check Contract.CLINICAL.3 failed ?

  The SAP error message HRPSGB_HER239 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract type for clinical staff. This error typically arises during the process of generating or validating HESA records in the SAP HR module.
  Cause:
  The error message "HESA Record Validation Check Contract.CLINICAL.3 failed" suggests that there is a problem with the contract details for a clinical staff member. Common causes include:
  
  Incorrect Contract Type: The contract type assigned to the employee may not be valid for HESA reporting.
  Missing or Incomplete Data: Required fields for the HESA record may be missing or incorrectly filled out.
  Configuration Issues: The system configuration for HESA reporting may not be set up correctly, leading to validation failures.
  Employee Group/Category Issues: The employee may not belong to the correct group or category that is expected for clinical staff.
  
  Solution:
  To resolve the HRPSGB_HER239 error, you can take the following steps:
  
  
  Check Contract Type: Verify that the contract type assigned to the employee is appropriate for clinical staff. You may need to consult your HR policies or HESA guidelines to ensure compliance.
  
  
  Review Employee Data: Ensure that all required fields for the HESA record are filled out correctly. This includes checking for any missing information in the employee's master data.
  
  
  Validate Configuration: Review the configuration settings for HESA reporting in your SAP system. Ensure that the settings align with the current requirements for HESA submissions.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines for specific requirements related to clinical staff contracts. This may provide insights into what is expected for the record to pass validation.
  
  
  Test with Sample Data: If possible, create a test case with sample data to see if the issue persists. This can help isolate whether the problem is with specific employee records or a broader configuration issue.
  
  
  Seek Support: If the issue persists after checking the above points, consider reaching out to your SAP support team or a consultant with expertise in HESA reporting for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the requirements for HESA reporting is crucial for compliance.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can help in troubleshooting issues related to employee records and reporting.
  Error Logs: Check SAP error logs for additional details that may provide more context about the validation failure.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER239 error in your SAP system.