How To Fix HRPSGB_HER241 - HESA Record Validation Check Contract.CLINSUB.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 241

• Message text: HESA Record Validation Check Contract.CLINSUB.2 failed

What causes this issue?

Contract.CLINSUB (Clinical sub-speciality) must not exist where
Contract.CLINICAL not equal to 1.(Clinical academic doctors and
dentists)

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER241 - HESA Record Validation Check Contract.CLINSUB.2 failed ?

  The SAP error message HRPSGB_HER241, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data in the contract related to the "CLINSUB" field. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error message "HESA Record Validation Check Contract.CLINSUB.2 failed" suggests that the value in the "CLINSUB" field of the contract does not meet the validation criteria set by HESA. This could be due to several reasons, including:
  
  Invalid or Missing Data: The "CLINSUB" field may contain an invalid value or may be left blank when it is required.
  Data Format Issues: The data entered may not conform to the expected format or type (e.g., numeric, alphanumeric).
  Business Rules Violation: The value may violate specific business rules defined by HESA for the reporting period.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Data Entry: Review the data entered in the "CLINSUB" field for the relevant contract. Ensure that it is populated correctly and adheres to the expected format.
  
  
  Refer to HESA Guidelines: Consult the latest HESA documentation or guidelines to understand the valid values and formats for the "CLINSUB" field. This will help you identify what is acceptable.
  
  
  Correct the Data: If you find any discrepancies or invalid entries, correct the data in the SAP system. Ensure that the value aligns with HESA's requirements.
  
  
  Re-run Validation: After making the necessary corrections, re-run the validation check to see if the error persists.
  
  
  Consult with HESA or SAP Support: If you are unable to resolve the issue, consider reaching out to HESA support or your internal SAP support team for further assistance.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements for HESA reporting is crucial for compliance. Institutions must ensure that all data submitted is accurate and complete.
  SAP HR Module: Familiarity with the SAP HR module and its configuration for HESA reporting can help in troubleshooting similar issues in the future.
  Data Quality Checks: Implementing regular data quality checks can help prevent such validation errors from occurring during reporting periods.
  
  By following these steps, you should be able to identify and rectify the cause of the error message HRPSGB_HER241 effectively.