How To Fix HRPSGB_HER235 - HESA Record Validation Check Contract.ACEMPFUN.3 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 235

• Message text: HESA Record Validation Check Contract.ACEMPFUN.3 failed

What causes this issue?

There are no occurrences of Contract.ACEMPFUN (Academic employment
function) = 1, 2, 3 or 9 in the Staff return.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER235 - HESA Record Validation Check Contract.ACEMPFUN.3 failed ?

  The SAP error message HRPSGB_HER235, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the data being processed for a specific contract in the HR module. The error message "Contract.ACEMPFUN.3 failed" suggests that there is a validation failure related to the employment function of a contract.
  Cause:
  The error can be caused by several factors, including:
  
  Incorrect Data Entry: There may be incorrect or missing data in the employee's contract details, particularly in the fields related to employment function or contract type.
  Configuration Issues: The system configuration for HESA reporting may not be set up correctly, leading to validation failures.
  Inconsistent Data: The data in the employee's record may not align with the expected values for HESA reporting, such as incorrect codes or values that do not meet the validation criteria.
  Missing Required Fields: Certain fields that are mandatory for HESA reporting may not be filled out.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  Review Employee Data: Check the employee's contract details in the SAP system. Ensure that all required fields are filled out correctly, especially those related to the employment function.
  Validate Configuration: Ensure that the HESA reporting configuration is correctly set up in the system. This may involve checking the relevant customizing settings in SAP.
  Check for Updates: Ensure that your SAP system is up to date with the latest patches and updates, as there may be fixes related to HESA reporting.
  Consult Documentation: Refer to SAP documentation or HESA guidelines to ensure that the data being entered complies with the required standards.
  Run Validation Reports: Use any available validation reports or tools within SAP to identify and correct data issues before submitting HESA records.
  Seek Support: If the issue persists, consider reaching out to your SAP support team or consulting with SAP experts who specialize in HESA reporting.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting data from higher education institutions in the UK. Understanding the specific requirements for HESA reporting can help in ensuring compliance.
  SAP HR Module: Familiarity with the SAP HR module and its functionalities can aid in troubleshooting and resolving issues related to employee records.
  Error Logs: Check the error logs in SAP for more detailed information about the validation failure, which can provide insights into what specific data is causing the issue.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER235 error message.