How To Fix HRPSGB_HER234 - HESA Record Validation Check Contract.ACEMPFUN.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 234

• Message text: HESA Record Validation Check Contract.ACEMPFUN.2 failed

What causes this issue?

Contract.ACEMPFUN (Academic employment function) must not exist unless
at least one Activity.ACTSOC under that Contract begins with 1, 2 or 3.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER234 - HESA Record Validation Check Contract.ACEMPFUN.2 failed ?

  The SAP error message HRPSGB_HER234, specifically related to the HESA (Higher Education Statistics Agency) record validation check, indicates that there is an issue with the validation of the contract data for an employee in the context of HESA reporting. The specific error code "Contract.ACEMPFUN.2" suggests that there is a problem with the employee's contract function or type.
  Cause:
  
  Incorrect Contract Type: The employee's contract type may not be valid for the HESA reporting requirements.
  Missing or Incorrect Data: There may be missing or incorrect data in the employee's contract details, such as the contract start date, end date, or other relevant fields.
  Configuration Issues: The configuration settings for HESA reporting in the SAP system may not be set up correctly, leading to validation failures.
  Employee Status: The employee's status (e.g., active, inactive) may not align with the expected status for HESA reporting.
  
  Solution:
  
  Review Contract Data: Check the employee's contract details in the SAP system. Ensure that all required fields are filled out correctly and that the contract type is valid for HESA reporting.
  Correct Configuration: If the issue is related to configuration, consult with your SAP HR module administrator to ensure that the HESA reporting settings are correctly configured.
  Update Employee Status: Verify the employee's status and ensure it is appropriate for the reporting period.
  Run Validation Checks: Use the HESA validation tools available in SAP to run checks on the employee records to identify any other potential issues.
  Consult Documentation: Refer to the SAP documentation or HESA guidelines for specific requirements related to contract types and employee functions.
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with specific reporting standards.
  SAP HR Module: The Human Resources module in SAP (SAP HR) includes functionalities for managing employee data, payroll, and reporting.
  Error Logs: Check the error logs in SAP for more detailed information about the validation failure, which may provide additional context for troubleshooting.
  
  If the issue persists after checking these areas, it may be beneficial to reach out to SAP support or consult with a technical expert familiar with HESA reporting in SAP.