How To Fix HRPSGB_HER233 - HESA Record Validation Check Contract.ACEMPFUN.1 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 233

• Message text: HESA Record Validation Check Contract.ACEMPFUN.1 failed

What causes this issue?

Contract.ACEMPFUN (Academic employment function) must exist where any
Activity.ACTSOC begins with 1, 2 or 3.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER233 - HESA Record Validation Check Contract.ACEMPFUN.1 failed ?

  The SAP error message HRPSGB_HER233 indicates that there is a validation issue with the HESA (Higher Education Statistics Agency) record, specifically related to the contract information for an employee. This error typically arises during the process of submitting HESA data, which is required for compliance with UK higher education reporting standards.
  Cause:
  The error message "HESA Record Validation Check Contract.ACEMPFUN.1 failed" suggests that there is a problem with the contract details associated with an employee's record. Common causes for this error include:
  
  Missing or Incorrect Data: Required fields in the employee's contract information may be missing or incorrectly filled out.
  Invalid Contract Type: The contract type may not be valid or recognized by the HESA reporting system.
  Inconsistent Data: There may be inconsistencies between the employee's contract details and other related data (e.g., employment status, job role).
  Configuration Issues: There may be issues with the configuration of the HESA reporting module in SAP.
  
  Solution:
  To resolve the HRPSGB_HER233 error, you can follow these steps:
  
  
  Check Employee Data: Review the employee's contract information in the SAP system. Ensure that all required fields are filled out correctly and that the data is consistent with HESA requirements.
  
  
  Validate Contract Type: Ensure that the contract type assigned to the employee is valid and recognized by the HESA reporting system. You may need to refer to HESA guidelines for the correct contract types.
  
  
  Run Validation Reports: Use SAP's validation reports or tools to identify any discrepancies or issues in the employee's data. This can help pinpoint the exact cause of the validation failure.
  
  
  Consult Documentation: Refer to the SAP documentation or HESA guidelines for specific requirements related to contract information. This can provide insights into what might be causing the validation failure.
  
  
  Configuration Review: If the issue persists, review the configuration settings for the HESA reporting module in SAP. Ensure that all settings align with the latest HESA requirements.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting and publishing data about higher education in the UK. Institutions must comply with their reporting standards.
  SAP HR Module: The Human Resources module in SAP includes functionalities for managing employee data, payroll, and compliance reporting.
  Validation Checks: SAP systems often include validation checks to ensure data integrity and compliance with external reporting requirements.
  
  By following these steps, you should be able to identify and resolve the issue causing the HRPSGB_HER233 error in your SAP system.