How To Fix HRPSGB_HER230 - HESA Record Validation Check Activity.ACTSOC.2 failed

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 230

• Message text: HESA Record Validation Check Activity.ACTSOC.2 failed

What causes this issue?

Activity.ACTSOC must be 231(Teaching and Educational Professionals)where
Contract.LEVELS = A0.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER230 - HESA Record Validation Check Activity.ACTSOC.2 failed ?

  The SAP error message HRPSGB_HER230, specifically related to the HESA (Higher Education Statistics Agency) Record Validation Check, indicates that there is an issue with the validation of the ACTSOC (Activity and SOC) field in the HESA record. This error typically arises in the context of higher education institutions in the UK that are required to submit data to HESA for reporting purposes.
  Cause:
  The error message "HESA Record Validation Check Activity.ACTSOC.2 failed" usually indicates that:
  
  Invalid ACTSOC Code: The ACTSOC code provided in the HESA record does not match the expected format or is not valid according to the HESA specifications.
  Missing Data: Required fields related to the ACTSOC may be missing or incorrectly filled out.
  Data Mismatch: There may be inconsistencies between the ACTSOC code and other related fields in the HESA record.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check ACTSOC Code: Verify that the ACTSOC code used in the record is valid and corresponds to the latest HESA coding manual. Ensure that it is correctly formatted and matches the expected values.
  
  
  Review Related Fields: Ensure that all related fields that interact with the ACTSOC code are filled out correctly. This includes checking for any dependencies or required fields that may affect the validation.
  
  
  Consult HESA Documentation: Refer to the latest HESA guidance and documentation to ensure compliance with the reporting requirements. This may include checking for updates or changes in the coding structure.
  
  
  Data Validation: Use SAP's data validation tools to check for any other potential issues in the HESA record that may be causing the validation to fail.
  
  
  Testing: After making corrections, re-run the validation check to see if the error persists. 
  
  
  Seek Support: If the issue continues, consider reaching out to your SAP support team or HESA support for further assistance. They may provide insights specific to your institution's data and configuration.
  
  
  Related Information:
  
  HESA Reporting: Understanding the requirements for HESA reporting is crucial for compliance. Familiarize yourself with the HESA data collection framework and the specific fields required for your institution.
  SAP HR Module: Knowledge of the SAP HR module and how it integrates with HESA reporting can help in troubleshooting issues related to data extraction and validation.
  Training and Resources: Consider attending training sessions or workshops related to HESA reporting and SAP HR to stay updated on best practices and common issues.
  
  By following these steps, you should be able to identify and resolve the cause of the HRPSGB_HER230 error message effectively.