How To Fix HRPSGB_HER126 - Employee &1 is not returned, because employee is not HESA returnable

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 126

• Message text: Employee &1 is not returned, because employee is not HESA returnable

What causes this issue?

The member of staff does not have an active employment during the HESA
year.
In addition, the member of staff was not reported in the previous year
or was reported as a leaver in the previous year.

System Response

The employee is not reported and excluded from further processing,
since no reporting is necessary.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER126 - Employee &1 is not returned, because employee is not HESA returnable ?

  The SAP error message HRPSGB_HER126 indicates that an employee is not included in the HESA (Higher Education Statistics Agency) return because they do not meet the criteria to be considered "HESA returnable." This typically occurs in the context of higher education institutions in the UK that are required to submit data to HESA for statistical and funding purposes.
  Cause:
  The error can arise due to several reasons, including:
  
  
  Employee Status: The employee may not be in a status that qualifies them for HESA reporting. For example, part-time employees, temporary staff, or those on certain types of contracts may not be returnable.
  
  
  Data Configuration: The employee's data may not be configured correctly in the SAP system. This could include missing or incorrect information in fields that determine HESA returnability.
  
  
  HESA Returnability Criteria: The employee may not meet specific criteria set by HESA, such as being employed for a minimum number of hours or being in a role that is eligible for reporting.
  
  
  Contract Type: The type of contract the employee is on may not be eligible for HESA reporting.
  
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Status: Review the employee's status in the system to ensure they meet the criteria for HESA returnability. This includes checking their employment type, contract type, and working hours.
  
  
  Review Data Configuration: Ensure that all relevant fields in the employee's record are filled out correctly. This includes checking for any missing or incorrect data that could affect their returnability.
  
  
  Consult HESA Guidelines: Refer to the latest HESA guidelines to understand the criteria for returnability. This will help you determine if the employee should be included in the return.
  
  
  Update Employee Records: If the employee should be returnable but is not configured correctly, update their records accordingly. This may involve changing their contract type, employment status, or other relevant details.
  
  
  Run HESA Reports: After making the necessary changes, run the HESA report again to see if the employee is now included.
  
  
  Contact Support: If you are unable to resolve the issue, consider reaching out to your SAP support team or HESA support for further assistance.
  
  
  Related Information:
  
  HESA Reporting Requirements: Familiarize yourself with the specific requirements for HESA reporting, which can vary by institution and year.
  SAP HR Module: Understanding the SAP HR module and how it handles employee data can help in troubleshooting similar issues.
  Documentation: Review any internal documentation or guidelines your institution has regarding HESA reporting and employee classifications.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.