How To Fix HRPSGB_HER125 - Contract for pers.no. &1 from &2 is not returned because pr.emp.func.= &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 125

• Message text: Contract for pers.no. &1 from &2 is not returned because pr.emp.func.= &3

What causes this issue?

The contract is not returned because the primary employment function is
not teaching, research or teaching and research.

System Response

This is an information message only.
The contract is not returned in the HESA Individualised Staff Return.

How to fix this error?

You might want to check your data to see if this is correct.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER125 - Contract for pers.no. &1 from &2 is not returned because pr.emp.func.= &3 ?

  The SAP error message HRPSGB_HER125 typically relates to issues with employee contracts in the Human Resources module, particularly in the context of personnel administration. The message indicates that a contract for a specific personnel number (pers.no.) and date range (from &2) is not being returned due to a specific employee function (pr.emp.func. = &3).
  Cause:
  
  Employee Function Mismatch: The error suggests that the employee's function does not match the criteria required to retrieve the contract. This could be due to the employee being in a different status (e.g., inactive, on leave) or not having the necessary attributes set in their employee record.
  Contract Configuration: There may be issues with how contracts are configured in the system, such as missing or incorrect data in the contract records.
  Authorization Issues: The user may not have the necessary authorizations to view or access the contract for the specified employee.
  Data Consistency: There could be inconsistencies in the data related to the employee's personnel file, such as missing entries or incorrect dates.
  
  Solution:
  
  Check Employee Status: Verify the status of the employee in question. Ensure that the employee is active and that their employee function is correctly assigned.
  Review Contract Data: Check the contract data for the employee. Ensure that the contract exists for the specified date range and that all required fields are filled out correctly.
  Authorization Check: Ensure that the user has the necessary authorizations to access the employee's contract information. This may involve checking user roles and permissions in the SAP system.
  Data Correction: If there are inconsistencies in the employee's data, correct them in the personnel administration records. This may involve updating the employee function or other relevant fields.
  Consult Documentation: Refer to SAP documentation or support resources for specific guidance on handling this error message, as it may provide additional context or troubleshooting steps.
  
  Related Information:
  
  Transaction Codes: You may need to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error message or provide patches or updates that could resolve the issue.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP HR expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.