How To Fix HRPSGB_HER123 - Pers.no &1 was returned with a different staff ID in the previous year

HRPSGB_HER123 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 123

• Message text: Pers.no &1 was returned with a different staff ID in the previous year

What causes this issue?

Personnel number &V1& has staff ID &V2&, but was returned last year
with staff ID &V3&.

System Response

The data can be interfaced.

How to fix this error?

Please check this year's data and previous year's data.
The HESA staff ID cannot change. Either last year's staff ID was
entered incorrectly or the staff ID was changed in the system.
The staff ID that was send in the previous year is stored in infotype
HESA Submitted Data (0616).
It is possible that the previous year's data was entered manually into
the system, because it was created in a different system that year
("data migration").

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER123 - Details

• The SAP error message HRPSGB_HER123 indicates that there is a discrepancy in the staff ID associated with a personnel number (Pers.no) when comparing data from the current year to the previous year. This typically occurs in the context of HR data management, particularly when dealing with employee records and their historical data.
  
  Cause:
  
  Data Migration Issues: If there has been a migration of data from one system to another, it is possible that the staff ID was not correctly mapped or transferred.
  Manual Changes: Changes made manually to the personnel records or staff IDs can lead to inconsistencies, especially if the changes were not properly documented or communicated.
  Duplicate Personnel Numbers: If there are duplicate personnel numbers in the system, it can lead to confusion regarding which staff ID is associated with which record.
  Incorrect Data Entry: Errors during data entry can result in mismatched staff IDs for the same personnel number across different years.
  
  
  Solution:
  
  Data