How To Fix HRPSGB_HER122 - Staff ID not unique, also used by pers.no. &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 122

• Message text: Staff ID not unique, also used by pers.no. &1

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPSGB_HER122 - Staff ID not unique, also used by pers.no. &1 ?

  The SAP error message HRPSGB_HER122 indicates that there is a conflict with the Staff ID (or Personnel Number) in the system. Specifically, it means that the Staff ID you are trying to use is not unique because it is already associated with another personnel number (pers.no.) in the system.
  Cause:
  
  Duplicate Staff ID: The Staff ID you are trying to assign is already in use by another employee or personnel number.
  Data Entry Error: There may have been a mistake in entering the Staff ID, leading to the duplication.
  Data Migration Issues: If data was migrated from another system, it’s possible that duplicate Staff IDs were not properly handled.
  
  Solution:
  
  
  Check Existing Records: 
  
  Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to search for the existing personnel number associated with the Staff ID.
  Verify if the Staff ID is indeed in use and identify the personnel number it is linked to.
  
  
  
  Use a Unique Staff ID: 
  
  If the Staff ID is already in use, you will need to assign a different, unique Staff ID to the new employee or record you are trying to create.
  
  
  
  Correct Data Entry: 
  
  If you find that the Staff ID was entered incorrectly, correct the entry to ensure it matches the intended personnel number.
  
  
  
  Data Cleanup: 
  
  If this issue arises from data migration, consider performing a data cleanup to resolve any duplicates and ensure that all Staff IDs are unique.
  
  
  
  Consult with HR or IT: 
  
  If you are unable to resolve the issue, consult with your HR department or IT support team for further assistance. They may have access to additional tools or reports to help identify and resolve the conflict.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and SE16 (Data Browser) to help you navigate and investigate the issue.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  Documentation: Review SAP documentation or user manuals related to HR master data management for best practices on maintaining unique identifiers.
  
  By following these steps, you should be able to resolve the HRPSGB_HER122 error and ensure that all Staff IDs in your SAP system are unique.