How To Fix HRPSGB_HER124 - Contract for pers.no. &1 (&2) with &3% actual acad. FTE is not returned

HRPSGB_HER124 - Overview

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 124

• Message text: Contract for pers.no. &1 (&2) with &3% actual acad. FTE is not returned

What causes this issue?

The contract for personnel number &V1& is not reported, because none of
the five reasons of the decision tree were applicable.
The five reasons are:
The member of staff is on an <ZH>open ended contract </>and
<ZH>academic FTE is greater than or equal to 25%</>, regardless as to
wether they have actually worked for the full academic year.
The member of staff is on a <ZH>fixed-length contract</> of greater or
equal to <ZH>one year in duration</>, and their acdemic FTE is greater
than or equal to 25% on that contract, regardless as to whether they
have actually worked for the full academic year.
The member of staff is on a <ZH>fixed-length contract </>of less than
one year in duration, and their academic FTE on that contract
multiplied by the duration of the fixe-term contract (expressed as
proportion of a year, not necessarily the return year) is greater than
or equal to 25%.
The member of staff has left an appointment during the return year, but
their academic FTE on that contract multiplied by the duration of the
appointment (expressed as a proportion of the return year) was greater
than or equal to 25% i.e. if <DS:DE.P08_HESA_PERACA>percentage time
academic</> times percentage FTE >= 25%, then a full record should be
returned for that member of staff, including 'leaving information' in
fields date left a HESA returnable appointment and destination on
leaving.
The member of staff has left an appointment during the return year and
their academic FTE on that contract multiplied by the duration of the
appointment (expressed as a proportion of the return year) was less
than 25% i.e. if percentage time academic times percentage FTE < 25%,
but the member of staff waws returned to HESA in the preceding return
without 'leaving information', then a full. record should be returned
including 'leaving information' in fields date left a HESA returnable
appointment and destination on leaving.

System Response

This contract has been excluded from the HESA Individual Staff return.

How to fix this error?

This is an informational message only.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

HRPSGB_HER124 - Details

• The SAP error message HRPSGB_HER124 typically relates to issues in the Human Resources module, specifically concerning employee contracts and their associated Full-Time Equivalent (FTE) calculations. Here’s a breakdown of the potential causes, solutions, and related information for this error:
  
  Cause:
  
  Missing Contract Information: The employee (personnel number &1) may not have a valid contract in the system for the specified period.
  Incorrect FTE Calculation: The actual academic FTE percentage (&3%) may not be correctly defined or may not match the expected values in the system.
  Data Inconsistencies: There may be inconsistencies in the employee's data, such as missing or incorrect entries in the infotypes related to employment contracts.
  
  Configuration Issues: There could be configuration issues in the system that affect how contracts and FTEs are processed.
  
  
  Solution:
  
  Check Employee Contract: Verify that the employee has a valid contract in the system. Check the relevant infotypes (e.g., Infotype 0001 for Organizational Assignment, Infotype 0002 for Personal Data) to