How To Fix HRPSGB_HER117 - Year &1 for HESA reporting not valid

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 117

• Message text: Year &1 for HESA reporting not valid

What causes this issue?

The date you entered is not within a valid period for HESA reporting
within this system.
The earliest year data can be entered for is &V2&.

System Response

The year is not valid.

How to fix this error?

Check yeur data.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER117 - Year &1 for HESA reporting not valid ?

  The SAP error message HRPSGB_HER117, which states "Year &1 for HESA reporting not valid," typically occurs in the context of Higher Education Statistics Agency (HESA) reporting in the UK. This error indicates that the specified year for HESA reporting is not recognized or is invalid in the system.
  Cause:
  
  Invalid Year: The year specified in the HESA reporting configuration may not be set up correctly in the system.
  Configuration Issues: The HESA reporting configuration may not be properly maintained, leading to discrepancies in the expected reporting years.
  Data Entry Errors: There may be a typographical error in the year entered during the reporting process.
  System Updates: If the system has not been updated to include the latest reporting years, it may not recognize the year being referenced.
  
  Solution:
  
  
  Check Configuration: Verify the HESA reporting configuration in SAP. Ensure that the year in question is included in the configuration settings.
  
  Navigate to the relevant configuration settings in SAP and check the HESA reporting parameters.
  
  
  
  Update Year: If the year is not valid, update the configuration to include the correct year.
  
  If necessary, consult with your SAP administrator or HESA reporting team to ensure that the correct years are set up.
  
  
  
  Correct Data Entry: Double-check the year entered in the reporting transaction. Ensure that it matches the expected format and is a valid reporting year.
  
  
  Consult Documentation: Refer to SAP documentation or HESA guidelines to ensure compliance with reporting requirements and to understand the valid years for reporting.
  
  
  System Updates: If the year is valid but not recognized, check if there are any pending updates or patches for your SAP system that may need to be applied.
  
  
  Contact Support: If the issue persists after checking the above points, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  
  Related Information:
  
  HESA Reporting: HESA is responsible for collecting, analyzing, and disseminating data about higher education in the UK. Understanding the reporting requirements and timelines is crucial for compliance.
  SAP Modules: Familiarity with the SAP Human Capital Management (HCM) module and its reporting functionalities can be beneficial.
  User Roles: Ensure that the user attempting the report has the necessary permissions to access and modify HESA reporting settings.
  
  By following these steps, you should be able to resolve the HRPSGB_HER117 error and successfully generate the required HESA reports.