How To Fix HRPSGB_HER116 - The infotype cannot be created before the employee was hired at &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 116

• Message text: The infotype cannot be created before the employee was hired at &1

What causes this issue?

You tried to create a record before this employee was hired.

System Response

You cannot create a record before the first hire date as determined by
infotypes Actions (0000) and Org.Assignment (0001). Your action is
rejected.

How to fix this error?

If you need to create records before the first hire, you can switch
this field off in customising.

Procedure for System Administrators

See <DS:SIMG.OHIGBPBSHE021004>customising</> about switching off the
check.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER116 - The infotype cannot be created before the employee was hired at &1 ?

  The SAP error message HRPSGB_HER116 indicates that there is an attempt to create or modify an infotype for an employee before their official hiring date. This typically occurs in the Human Resources (HR) module when trying to enter data that is not valid until the employee's hire date.
  Cause:
  The error is triggered when:
  
  You are trying to create or modify an infotype (such as personal data, payroll data, etc.) for an employee who has not yet been officially hired in the system.
  The infotype you are trying to create has a validity period that starts before the employee's hire date.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Hire Date: Verify the employee's hire date in the system. Ensure that the infotype you are trying to create or modify is valid for the employee's hire date.
  
  
  Adjust the Infotype Validity: If you need to enter data that is relevant before the hire date, consider whether it is appropriate to do so. If the data is necessary, you may need to adjust the hire date or the validity period of the infotype.
  
  
  Create Infotype After Hire Date: If the infotype is not relevant until after the hire date, wait until the employee is officially hired in the system before creating or modifying the infotype.
  
  
  Consult Documentation: Review SAP documentation or consult with your HR module administrator for specific guidelines on handling infotypes and employee records.
  
  
  Check for Customizations: If your organization has custom developments or enhancements in the SAP system, check if there are any specific rules or validations that might be causing this error.
  
  
  Related Information:
  
  Infotypes: In SAP HR, infotypes are used to store employee-related data. Each infotype has a specific validity period, and certain infotypes can only be created or modified during specific times in the employee's lifecycle.
  Employee Lifecycle: Understanding the employee lifecycle in SAP (e.g., applicant, hired, active, terminated) can help in managing infotype data correctly.
  SAP Notes: Check SAP Notes for any known issues or updates related to this error message. SAP frequently releases notes that may provide additional context or solutions.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP HR expert for further assistance.