How To Fix HRPSGB_HER111 - More than one record of infotype &1 for object &2 &3 at &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 111

• Message text: More than one record of infotype &1 for object &2 &3 at &4

What causes this issue?

Only one record of infotype &V1& should exist for an object of type
&V2& at a given date.
There are more than one record valid for object &V2& &V3& at &V4&.

System Response

The data cannot be processed.

How to fix this error?

Check the object and correct the data there.

Procedure for System Administrators

The time constraint may be customised incorrectly.
The time constraint of this infotype/subtype for this object should be
1 or 2, not 3.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER111 - More than one record of infotype &1 for object &2 &3 at &4 ?

  The SAP error message HRPSGB_HER111 indicates that there is more than one record for a specific infotype for a given object in the SAP Human Resources module. This typically occurs when the system expects only one record for a particular infotype (like personal data, employment status, etc.) for a specific employee or object, but finds multiple entries instead.
  Cause:
  
  Data Entry Errors: Multiple records may have been inadvertently created due to incorrect data entry or processing.
  System Configuration: The infotype may not be configured correctly, allowing for multiple entries when only one is expected.
  Data Migration Issues: If data was migrated from another system, it may have resulted in duplicate records.
  Concurrent Processing: If multiple users are processing the same employee record simultaneously, it may lead to the creation of duplicate entries.
  
  Solution:
  
  Check Existing Records: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the existing records for the specified infotype and object.
  Delete or Correct Duplicates: Identify the duplicate records and delete or correct them as necessary. Ensure that only one valid record exists for the infotype in question.
  Review Configuration: Check the configuration of the infotype to ensure it is set up correctly to prevent multiple entries. This may involve consulting with your SAP HR configuration team.
  Data Cleanup: If the issue is due to data migration, consider running a data cleanup process to remove duplicates.
  User Training: Ensure that users are trained on how to properly enter and maintain HR data to avoid future duplicates.
  
  Related Information:
  
  Infotypes: Infotypes are data structures in SAP HR that store specific types of information about employees (e.g., personal data, payroll data).
  Object: The object in the error message typically refers to the employee or personnel number associated with the infotype.
  Transaction Codes: Familiarize yourself with relevant transaction codes for HR data maintenance, such as PA20, PA30, and PA40 (for actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message, as there may be specific fixes or recommendations provided by SAP.
  
  If the problem persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.