How To Fix HRPSGB_HER109 - Staff ID &1 is invalid

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 109

• Message text: Staff ID &1 is invalid

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER109 - Staff ID &1 is invalid ?

  The SAP error message HRPSGB_HER109, which states "Staff ID &1 is invalid," typically occurs in the context of Human Resources (HR) or Payroll processes within the SAP system. This error indicates that the system cannot find or recognize the specified Staff ID, which is often linked to employee records.
  Causes:
  
  Incorrect Staff ID: The Staff ID entered may be incorrect or mistyped.
  Non-existent Employee Record: The Staff ID may refer to an employee who does not exist in the system or has been deleted.
  Data Synchronization Issues: There may be issues with data synchronization between different modules or systems (e.g., between HR and Payroll).
  Authorization Issues: The user may not have the necessary permissions to access the employee record associated with the Staff ID.
  Configuration Issues: There may be configuration problems in the HR module that prevent the system from recognizing the Staff ID.
  
  Solutions:
  
  Verify Staff ID: Double-check the Staff ID for any typographical errors. Ensure that the ID is entered correctly.
  Check Employee Status: Confirm that the employee associated with the Staff ID is active and has not been terminated or deleted from the system.
  Review Data Synchronization: If the system integrates with other applications, ensure that data synchronization is functioning correctly and that all relevant data is up to date.
  Check Authorizations: Ensure that the user has the necessary authorizations to access the employee record. This may involve checking user roles and permissions in the SAP system.
  Consult Configuration Settings: Review the configuration settings in the HR module to ensure that everything is set up correctly. This may involve consulting with an SAP HR consultant or administrator.
  Use Transaction Codes: Utilize relevant transaction codes (e.g., PA20 for displaying employee data) to check if the Staff ID exists in the system.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20 (Display HR Master Data), PA30 (Maintain HR Master Data), and PA40 (Personnel Actions).
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional insights or solutions.
  Documentation: Refer to SAP documentation or user manuals for guidance on HR processes and error handling.
  Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  By following these steps, you should be able to identify the cause of the error and implement a suitable solution.