How To Fix HRPSGB_HER107 - Contract extension without previous record for pers.no. &1 at &2 type &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 107

• Message text: Contract extension without previous record for pers.no. &1 at &2 type &3

What causes this issue?

The record of Infotype <ZK>HESA Contract Data</> (0615) valid at &V2&
is of type extension and has no predecessor that is not of extension
type predecessor.

System Response

The data is inconsistent and cannot be processed.

How to fix this error?

Check the infotype data for personnel number &V1&.
If the master data is consistent check the customising of the Contract
types, specifically of contract type &V3&. The
<DS:DE.P08_HESA_EXTENSION>extension flag</> may be set incorrectly.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER107 - Contract extension without previous record for pers.no. &1 at &2 type &3 ?

  The SAP error message HRPSGB_HER107, which states "Contract extension without previous record for pers.no. &1 at &2 type &3," typically occurs in the Human Resources (HR) module when there is an attempt to extend a contract for an employee (person number &1) without a valid previous contract record in the system.
  Cause:
  
  Missing Previous Contract Record: The employee does not have an existing contract record in the system that can be extended. This could happen if the employee is new or if the previous contract was not properly recorded or has been deleted.
  Incorrect Data Entry: There may be an error in the data entry process, such as entering the wrong personnel number or contract type.
  Data Consistency Issues: There may be inconsistencies in the database or issues with the data migration process that have led to missing records.
  
  Solution:
  
  Check Previous Contract Records: Verify if there is an existing contract record for the employee in question. You can do this by checking the infotype (IT) 0016 (Contract Elements) or IT 0001 (Organizational Assignment) for the employee.
  Create a New Contract Record: If there is no previous contract, you may need to create a new contract record for the employee before attempting to extend it.
  Correct Data Entry: Ensure that the personnel number and contract type are entered correctly. Double-check for any typos or incorrect entries.
  Consult with HR Admin: If you are unsure about the employee's contract status or if there are discrepancies, consult with your HR administrator or the person responsible for maintaining employee records.
  System Configuration: If the issue persists, it may be necessary to check the system configuration or consult with your SAP support team to ensure that the HR module is set up correctly.
  
  Related Information:
  
  Infotypes: Familiarize yourself with relevant infotypes such as IT 0016 (Contract Elements) and IT 0001 (Organizational Assignment) to understand how contract data is stored and managed in SAP.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide additional context or solutions for specific scenarios.
  User Authorization: Ensure that you have the necessary permissions to view and edit employee contract records in the SAP system.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.