How To Fix HRPSGB_HER103 - No Date of Birth for personnel number &1

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 103

• Message text: No Date of Birth for personnel number &1

What causes this issue?

There is a record for infotype <ZK>Personal Data </>(0002), but the
<DS:DE.GBDAT>Date of Birth</> field is not filled.

System Response

The field is required. The employee cannot be processed.

How to fix this error?

Please correct the master data for this employee.

Procedure for System Administrators

The field Date of Birth should be required input on the entry screen
for personal data. Please check to avoid further errors.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER103 - No Date of Birth for personnel number &1 ?

  The SAP error message HRPSGB_HER103, which states "No Date of Birth for personnel number &1," typically occurs in the Human Resources (HR) module when the system is trying to access or process information related to an employee's date of birth, but this information is missing for the specified personnel number.
  Cause:
  
  Missing Data: The most common cause of this error is that the date of birth has not been entered for the employee in the system.
  Data Entry Error: There may have been an oversight during data entry, leading to the omission of the date of birth.
  Data Migration Issues: If data was migrated from another system, the date of birth field may not have been populated correctly.
  Authorization Issues: In some cases, the user may not have the necessary permissions to view or edit the employee's data.
  
  Solution:
  
  
  Check Employee Data: 
  
  Navigate to the employee's master data (using transaction code PA30 or similar).
  Verify if the date of birth is filled in the relevant fields.
  If it is missing, enter the correct date of birth and save the changes.
  
  
  
  Data Entry: 
  
  Ensure that all required fields are filled out during the data entry process for new employees.
  Implement validation checks to prevent saving records without mandatory information.
  
  
  
  Data Migration Review: 
  
  If the error occurred after a data migration, review the migration process to ensure that all necessary fields were correctly mapped and populated.
  
  
  
  User Permissions: 
  
  Check if the user has the appropriate authorizations to view and edit employee data. If not, adjust the user roles accordingly.
  
  
  
  Consult HR Team: 
  
  If you are unsure about the correct date of birth or how to proceed, consult with the HR team or the person responsible for maintaining employee records.
  
  
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to employee data management include PA30 (Maintain HR Master Data), PA20 (Display HR Master Data), and PA40 (Personnel Actions).
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP HR documentation for best practices in maintaining employee records and ensuring data integrity.
  
  By following these steps, you should be able to resolve the HRPSGB_HER103 error and ensure that the employee's date of birth is correctly recorded in the system.