How To Fix HRPSGB_HER101 - Staff ID is invalid: check digit is &1 and should be &2

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 101

• Message text: Staff ID is invalid: check digit is &1 and should be &2

What causes this issue?

The <DS:DE.P08_HESA_STAFFID>staff ID</> is invalid.
The check digit is the last digit of the staff ID. It is calculated
from the first twelve digits. The staff ID is inconsistent.

System Response

The data is not accepted.

How to fix this error?

Determine the correct staff ID or assign a new one for this person.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER101 - Staff ID is invalid: check digit is &1 and should be &2 ?

  The SAP error message HRPSGB_HER101 indicates that there is an issue with the Staff ID being used in the system. Specifically, it suggests that the check digit of the Staff ID does not match the expected value. Here’s a breakdown of the cause, solution, and related information for this error:
  Cause:
  
  Invalid Staff ID: The Staff ID entered may be incorrect or does not exist in the system.
  Check Digit Mismatch: The check digit (the last digit of the Staff ID) is calculated based on the preceding digits. If the check digit does not match the expected value, it indicates that the Staff ID is either incorrectly entered or has been corrupted.
  Data Entry Error: There may have been a typographical error when entering the Staff ID.
  System Configuration Issues: There could be issues with how the Staff ID is configured in the system, including incorrect validation rules.
  
  Solution:
  
  Verify Staff ID: Double-check the Staff ID for any typographical errors. Ensure that it is entered correctly.
  Check Validity: Confirm that the Staff ID exists in the system. You can do this by searching for the Staff ID in the relevant database or personnel records.
  Recalculate Check Digit: If you have access to the logic used to calculate the check digit, you can manually verify the check digit against the entered Staff ID. If you find discrepancies, correct the Staff ID accordingly.
  Consult Documentation: Review any relevant documentation or guidelines regarding the format and structure of Staff IDs in your organization.
  Contact Support: If the issue persists, consider reaching out to your SAP support team or system administrator for further assistance. They may need to investigate the configuration or data integrity in the system.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Guides: Refer to user manuals or training materials that provide information on how to correctly enter and manage Staff IDs in the SAP system.
  System Logs: Review system logs for any additional error messages or warnings that may provide more context about the issue.
  
  By following these steps, you should be able to resolve the HRPSGB_HER101 error and ensure that the Staff ID is valid and correctly formatted.