How To Fix HRPSGB_HER080 - NI Number must not be initial

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 080

• Message text: NI Number must not be initial

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER080 - NI Number must not be initial ?

  The SAP error message HRPSGB_HER080 with the description "NI Number must not be initial" typically occurs in the context of the UK payroll module within SAP HR (Human Resources). This error indicates that the National Insurance (NI) number for an employee is missing or has not been entered in the system.
  Cause:
  
  Missing NI Number: The employee record does not have a National Insurance number entered.
  Incorrect Data Entry: The NI number field may be blank or incorrectly formatted.
  Data Migration Issues: If data was migrated from another system, the NI number may not have been transferred correctly.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Employee Record:
  
  Navigate to the employee's master data in SAP (Transaction code: PA30).
  Verify that the NI number is entered in the relevant field (usually found in the Personal Data or Payroll Data infotypes).
  
  
  
  Enter or Update NI Number:
  
  If the NI number is missing, enter the correct NI number for the employee.
  If the NI number is incorrectly formatted, correct it according to the standard format (e.g., two prefix letters, six digits, and one suffix letter).
  
  
  
  Save Changes:
  
  After entering or updating the NI number, save the changes to the employee record.
  
  
  
  Re-run Payroll:
  
  After correcting the NI number, re-run the payroll process to ensure that the error does not occur again.
  
  
  
  Related Information:
  
  NI Number Format: The National Insurance number format is typically two prefix letters, six digits, and one suffix letter (e.g., AB123456C).
  Regulatory Compliance: Ensure that the NI number is compliant with UK regulations, as it is essential for tax and social security purposes.
  User Authorization: Ensure that you have the necessary permissions to edit employee master data in SAP.
  Documentation: Refer to SAP documentation or your organization's HR policies for specific guidelines on handling employee data and payroll processing.
  
  If the issue persists after following these steps, it may be necessary to consult with your SAP support team or a functional consultant specializing in SAP HR for further assistance.