How To Fix HRPSGB_HER078 - Employee has negative values, not included into the interface file

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 078

• Message text: Employee has negative values, not included into the interface file

Self-Explanatory Message

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• What is the cause and solution for SAP error message HRPSGB_HER078 - Employee has negative values, not included into the interface file ?

  The SAP error message HRPSGB_HER078 indicates that there are employees with negative values in their payroll results, which prevents their data from being included in the interface file for further processing. This error typically arises in the context of payroll processing, particularly when generating reports or files for external systems, such as tax authorities or other payroll-related interfaces.
  Cause:
  
  
  Negative Payroll Results: The most common cause of this error is that the payroll results for certain employees contain negative values. This can happen due to various reasons, such as:
  
  Adjustments or corrections made in payroll processing that resulted in negative amounts.
  Incorrect configuration or data entry errors leading to negative deductions or payments.
  Retroactive payroll adjustments that have not been properly accounted for.
  
  
  
  Data Integrity Issues: There may be issues with the integrity of the payroll data, such as missing or incorrect infotype records that affect the calculation of payroll results.
  
  
  Solution:
  To resolve the HRPSGB_HER078 error, you can follow these steps:
  
  
  Identify Affected Employees:
  
  Use transaction codes like SE16 or PA20 to check the payroll results for the employees flagged in the error message.
  Look for infotypes related to payroll (e.g., IT0008 for basic pay, IT0014 for recurring payments and deductions) to identify any discrepancies.
  
  
  
  Review Payroll Results:
  
  Check the payroll results for negative values. You can use transaction PC_PAYRESULT to analyze the payroll results for specific employees.
  Investigate the reasons for negative values, such as incorrect deductions or adjustments.
  
  
  
  Correct Payroll Data:
  
  If the negative values are due to data entry errors, correct the relevant infotype records.
  If the negative values are due to adjustments, ensure that they are valid and necessary. If not, reverse or adjust them accordingly.
  
  
  
  Re-run Payroll:
  
  After making the necessary corrections, re-run the payroll for the affected employees to ensure that the payroll results are updated and reflect the correct values.
  
  
  
  Test the Interface Generation:
  
  Once the payroll results are corrected, attempt to generate the interface file again to verify that the error no longer occurs.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or notes related to payroll processing and interface generation for specific guidelines and best practices.
  SAP Notes: Check for any relevant SAP Notes that may address known issues or provide additional troubleshooting steps for this error.
  Support: If the issue persists after following the above steps, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  By following these steps, you should be able to identify and resolve the underlying issues causing the HRPSGB_HER078 error, allowing for successful processing of the payroll interface file.