How To Fix HRPSGB_HER065 - Notional calculation of FTE can not be performed for pers.no. &1 on &4

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_HER - HR PS GB Higher Education Messages (USS, HESA etc)

• Message number: 065

• Message text: Notional calculation of FTE can not be performed for pers.no. &1 on &4

What causes this issue?

The entry into table 'ALL Constants & Texts (as required)'
(T5GPBS_ALL) with keys
MOLGA = '08', ALGRP = &V2& and ALKEY = &V3& on &V4&
does not exist.
This entry is required to perform notional calculation of FTE and/or
annual salary.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_HER065 - Notional calculation of FTE can not be performed for pers.no. &1 on &4 ?

  The SAP error message HRPSGB_HER065 indicates that the system is unable to perform a notional calculation of Full-Time Equivalent (FTE) for a specific personnel number on a given date. This error typically arises in the context of HR and payroll processing, particularly when dealing with employee data and their work schedules.
  Causes:
  
  Missing or Incomplete Data: The personnel number may not have the necessary data for the calculation, such as work schedule, employment status, or relevant time records.
  Incorrect Configuration: There may be issues with the configuration of the notional calculation settings in the system.
  Date Issues: The date specified may not fall within a valid period for the employee, such as being outside of their employment duration.
  Employee Status: The employee may be in a status that does not allow for FTE calculations (e.g., inactive, on leave).
  Custom Logic: If there are custom enhancements or logic implemented in the system, they may be causing the calculation to fail.
  
  Solutions:
  
  Check Employee Data: Verify that the personnel number has complete and accurate data, including work schedules, employment status, and any relevant time records.
  Review Configuration: Ensure that the notional calculation settings are correctly configured in the system. This may involve checking the relevant infotypes and configuration settings in the SAP HR module.
  Validate Dates: Confirm that the date specified in the error message is valid for the employee. Check the employee's employment start and end dates.
  Employee Status Check: Ensure that the employee is in an active status that allows for FTE calculations. If the employee is on leave or inactive, consider how this affects the calculation.
  Debugging Custom Logic: If there are custom enhancements, review the code to identify any issues that may be causing the calculation to fail.
  
  Related Information:
  
  Transaction Codes: You may want to use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's data.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on notional calculations.
  Documentation: Review SAP documentation related to FTE calculations and the specific infotypes involved in the process.
  Support: If the issue persists, consider reaching out to SAP support or your internal SAP HR team for further assistance.
  
  By following these steps, you should be able to identify the root cause of the error and implement a solution to resolve it.