How To Fix HRPSGB_ABS016 - Enter BOTH absence subtype category and valuation rule (or neither)

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB_ABS -

• Message number: 016

• Message text: Enter BOTH absence subtype category and valuation rule (or neither)

What causes this issue?

You have entered only one of the two necessary fields to identify an
entitlement payment band for a specific group of absences. Therefore
standard Absence Evaluation Scheme processing will not be able to
process this employee's extension or reduction to there standard scheme
rules.

System Response

Both fields must be filled or neither.

How to fix this error?

Enter the missing field or leave both blank.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB_ABS016 - Enter BOTH absence subtype category and valuation rule (or neither) ?

  The SAP error message HRPSGB_ABS016 typically occurs in the context of absence management within the SAP Human Capital Management (HCM) module. This error indicates that there is a requirement to specify both the absence subtype category and the valuation rule, or to leave both fields empty. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  
  Missing Input: The error arises when either:
  
  The absence subtype category is entered without a corresponding valuation rule.
  The valuation rule is entered without a corresponding absence subtype category.
  Both fields are left empty when they should be filled.
  
  
  
  Configuration Issues: There may be issues in the configuration of absence types or valuation rules in the system, leading to inconsistencies.
  
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Input Fields:
  
  Ensure that both the absence subtype category and the valuation rule are filled out correctly.
  If you do not need to specify either, ensure both fields are left blank.
  
  
  
  Review Configuration:
  
  Go to the configuration settings for absence types in the SAP system (transaction code: SPRO).
  Navigate to Personnel Management > Time Management > Absences > Define Absence Types.
  Verify that the absence types are correctly configured with the appropriate subtype categories and valuation rules.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to absence management to ensure that you are following the correct procedures for entering absence data.
  
  
  
  Testing:
  
  After making changes, test the entry again to see if the error persists.
  
  
  
  User Training:
  
  If users are frequently encountering this error, consider providing training or documentation to help them understand how to correctly enter absence data.
  
  
  
  Related Information:
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data) and PT60 (Time Evaluation) for managing absence records.
  Support: If the issue persists after following the above steps, consider reaching out to your SAP support team or consulting with an SAP HCM expert for further assistance.
  
  By ensuring that both fields are correctly filled or left empty as required, you should be able to resolve the HRPSGB_ABS016 error.