How To Fix HRPSGB220 - Personnel number &1 locked by user &2; editing not possible

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 220

• Message text: Personnel number &1 locked by user &2; editing not possible

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB220 - Personnel number &1 locked by user &2; editing not possible ?

  The SAP error message HRPSGB220 indicates that a specific personnel number is currently locked by another user, which prevents any editing or changes to that personnel record. This is a common issue in SAP HR (Human Resources) modules when multiple users are trying to access or modify the same data simultaneously.
  Cause:
  
  User Locking: The personnel number is locked by another user who is currently editing or has accessed the record.
  Session Timeout: A user may have left a session open, causing the lock to persist even if they are no longer actively working on it.
  System Configuration: Certain configurations in the SAP system may lead to more frequent locking scenarios, especially in high-traffic environments.
  
  Solution:
  
  Wait and Retry: The simplest solution is to wait for the other user to finish their work and release the lock. You can periodically check if the lock has been released.
  Identify the Locking User: If you have the necessary permissions, you can use transaction code SM12 to view the list of locks in the system. This will allow you to see which user has locked the personnel number.
  Contact the Locking User: If possible, reach out to the user who has locked the record to ask them to release it.
  Release the Lock: If the locking user is unavailable and you have the necessary authorizations, you can manually delete the lock using transaction code SM12. However, this should be done with caution, as it may lead to data inconsistencies if the other user is still working on the record.
  Check for Background Jobs: Sometimes, background jobs may also lock records. Check if any background processes are running that might be causing the lock.
  System Configuration Review: If this issue occurs frequently, it may be worth reviewing the system configuration and user access patterns to minimize locking conflicts.
  
  Related Information:
  
  
  Transaction Codes:
  
  SM12: To view and manage locks.
  SM21: To check system logs for any related issues.
  SU01: To manage user accounts and check user roles.
  
  
  
  Documentation: Refer to SAP Help documentation for more details on user locks and handling them in the HR module.
  
  
  Best Practices: Encourage users to log off properly after completing their tasks to avoid unnecessary locks. Implementing a user training program on how to manage sessions can also help reduce these issues.
  
  
  If the problem persists or if you encounter additional complications, it may be necessary to consult with your SAP Basis team or technical support for further assistance.