How To Fix HRPSGB200 - For pers. number &1 no records after &2 will be stored in Archive table

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 200

• Message text: For pers. number &1 no records after &2 will be stored in Archive table

In TPS Annual return only 9 records can be returned in mechanised
format for each employee. For personnel number &V1& the record
starting on &V2& and finising on &V3& is the 10th record generated.
Starting from this record all consequent records will not be stored in
archive table and will be only displayed in ALV display.
Some manual processing is required for this employee.You can either
exclude this employee from the selection on the selection screen of the
report and return all of his /hers records to TP manually. In this case
you should also return 'Additonal contributions' and 'Appointment'
records, if required, manually. Or you can return manually only the
additional records, not stored in the archive table.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message HRPSGB200 - For pers. number &1 no records after &2 will be stored in Archive table ?

  The SAP error message HRPSGB200 indicates that for a specific personnel number, there are no records available after a certain date that can be stored in the archive table. This typically occurs during the archiving process in the Human Resources (HR) module, particularly when trying to archive employee data.
  Cause:
  
  
  No Records Available: The primary cause of this error is that there are no relevant records for the specified personnel number after the given date. This could be due to:
  
  The employee has no data entries after the specified date.
  The records may have already been archived or deleted.
  The date specified for archiving is too early, and all records are before that date.
  
  
  
  Incorrect Configuration: There may be issues with the archiving configuration or selection criteria that do not match any existing records.
  
  
  Data Integrity Issues: There could be data integrity issues in the HR module that prevent records from being archived.
  
  
  Solution:
  
  
  Check Records: Verify if there are indeed records for the specified personnel number after the date mentioned in the error message. You can do this by:
  
  Using transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check the employee's records.
  Reviewing the infotypes associated with the personnel number.
  
  
  
  Adjust Archiving Date: If the date specified for archiving is too early, consider adjusting it to a later date where records exist.
  
  
  Review Archiving Configuration: Ensure that the archiving configuration is set up correctly. Check the selection criteria and ensure they align with the records you want to archive.
  
  
  Data Consistency Check: Run data consistency checks to ensure there are no integrity issues with the HR data. This can be done using transaction codes like SARA (Archive Administration) to check the archiving object settings.
  
  
  Consult Documentation: Refer to SAP documentation or notes related to archiving in the HR module for any specific guidelines or troubleshooting steps.
  
  
  Contact SAP Support: If the issue persists and you cannot identify the cause, consider reaching out to SAP support for further assistance.
  
  
  Related Information:
  
  Archiving Objects: Familiarize yourself with the relevant archiving objects in SAP HR, such as PA (Personnel Administration) and PD (Personnel Development).
  Transaction Codes: Common transaction codes related to HR data management and archiving include:
  
  SARA: Archive Administration
  PA20: Display HR Master Data
  PA30: Maintain HR Master Data
  
  
  SAP Notes: Check for any SAP Notes that may address specific issues related to archiving in HR.
  
  By following these steps, you should be able to resolve the HRPSGB200 error and successfully archive the relevant HR records.