How To Fix HRPSGB198 - Annual salary of pers. number &1 exceeds &4 on period &2 - &3

SAP Error Message - Details

• Message type: E = Error

• Message class: HRPSGB - HR PS Great Britain

• Message number: 198

• Message text: Annual salary of pers. number &1 exceeds &4 on period &2 - &3

The format of the annual salary field in the mechanised format of
Teachers' Pensions Annaul Return can be only 5 characters long.
The annual salary of an emlpoyee &V1& on period from &V2& to &V3& is 6
characters long and so it can not be returned in the mechanised format.
The employee will be rejected from the return.
The number of such employees will be extremely limited in each
returning organisation. Organisations should return such employees
manually

Error message extract from SAP system. Copyright SAP SE.

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• What is the cause and solution for SAP error message HRPSGB198 - Annual salary of pers. number &1 exceeds &4 on period &2 - &3 ?

  The SAP error message HRPSGB198 indicates that the annual salary for a specific personnel number exceeds a defined limit for a specified period. This error typically arises in the context of payroll processing or when updating employee salary information in the SAP Human Capital Management (HCM) module.
  Cause:
  
  Salary Exceeds Limit: The primary cause of this error is that the annual salary for the employee (identified by the personnel number) exceeds the maximum allowable salary defined in the system for the specified period.
  Configuration Issues: There may be configuration settings in the payroll schema or in the infotype (e.g., IT0008 - Basic Pay) that set limits on salaries.
  Data Entry Errors: Incorrect data entry when updating the employee's salary could lead to this error. For example, entering an incorrect salary amount or not updating the salary correctly after a promotion or raise.
  
  Solution:
  
  Review Salary Data: Check the salary data for the employee in the relevant infotype (usually IT0008). Ensure that the annual salary is correctly entered and reflects the intended amount.
  Check Configuration: Review the payroll configuration settings to determine if there are any defined limits for annual salaries. This may involve checking the payroll schema or any specific rules that apply to salary processing.
  Adjust Salary: If the salary is indeed correct and should exceed the limit, you may need to adjust the configuration settings to allow for higher salaries or consult with your HR or payroll department to understand the policy behind the limit.
  Consult Documentation: Refer to SAP documentation or your organization's internal guidelines for handling salary limits and payroll processing to ensure compliance with policies.
  
  Related Information:
  
  Infotypes: The error is often related to infotype 0008 (Basic Pay) where salary details are maintained.
  Payroll Schema: Understanding the payroll schema and how it processes salary data can help in troubleshooting this error.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide guidance on configuration settings.
  User Roles: Ensure that the user attempting to make changes has the appropriate permissions to update salary information.
  
  If the issue persists after checking these areas, it may be beneficial to consult with an SAP HCM expert or your organization's SAP support team for further assistance.